Senior Administrative Assistant | School of Architecture

Company Description

The University of Notre Dame is more than a workplace; it is a vibrant, mission-driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person-mind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world. Whether contributing to world-class research, shaping the student experience, or supporting the University’s mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. At Notre Dame, your work matters, and so do you!

Job Description About Us

The School of Architecture at the University of Notre Dame is dedicated to educating future leaders in the classical architectural tradition and addressing critical challenges facing the built environment through rigorous research, professional engagement, and public service. We aim to be a leading voice in the national and global conversation about how we design and build the world around us-cultivating a vision that is more humane, functional, and beautiful.

About the Role

We are seeking a highly organized, proactive, and service-oriented

Senior Administrative Assistant to support the Dean's Office and provide critical administrative and logistical support for academic leadership. This is a dynamic role that requires discretion, a collaborative spirit, and the ability to manage multiple priorities with efficiency and professionalism.

Key Responsibilities

Administrative Support to the Dean

• Manage the Dean�s complex calendar, travel arrangements, itineraries, and expense reports
  
• Draft professional correspondence, meeting minutes, and internal documents
  
• Serve as the first point of contact for the Dean�s Office-fielding calls and managing communications
  

Administrative Support to the Academic Affairs & Administration Program Director

• Support the AA+A Program Director with faculty hiring, tenure, and reappointment processes
  
• Coordinate candidate travel, lodging, and interview schedules
  
• Upload faculty job postings and supporting documentation to Interfolio
  
• Organize and maintain agendas for faculty search committee meetings
  

Event Planning & Coordination

• Collaborate with Architecture staff on key School events
  
• Reserve venues, arrange catering and A/V support, and coordinate travel for special guests of the Dean
  
• Compile and track RSVP lists and develop detailed itineraries in collaboration with the Dean
  

School Support & Collaboration

• Work closely with School staff and leadership to align priorities and provide seamless support
  
• Serve as a reliable and informed resource for faculty, students, and external partners
  

Qualifications Education: Bachelor’s degree preferred

Experience: 5-7 years of progressively responsible administrative experience

Skills & Competencies:

• Professional, welcoming, and composed demeanor
  
• Strong written communication and proofreading skills
  
• Highly proficient in Google Workspace; knowledge of Word, Excel, PowerPoint, and Adobe Acrobat is a plus
  
• Strong multitasking and time management abilities
  
• Detail-oriented with a high degree of accuracy
  
• Team player with a collaborative mindset and a willingness to help
  
• Committed to the mission of the School of Architecture and the University of Notre Dame
  

Additional Information Application Deadline to Apply: August 21, 2025

Hiring Pay Range: $22.00 - $28.00 | Commensurate with Experience

At Notre Dame, we know our impact depends on exceptional people, people like you. We are committed to fostering a vibrant, welcoming community. In keeping with our mission, we encourage applications from all who will help build and strengthen our beloved community. We strive to empower every employee to flourish, knowing your success propels Notre Dame to new heights of impact.