Part Time Healthcare Administrative Assistant

DIVISION: Health

SUPERVISOR: Associate Dean of Health

BASIC FUNCTION: Facilitating office functions and Health Division processes. 29 Hours per week.

QUALIFICATIONS:

Required - Work experience that supports excellent oral and written communication skills,

organizational skills, and marketing skills. Computer and customer service skills.

Preferred - Diploma or Associate Arts Degree. Bilingual in English and Spanish.

DESIRED QUALITIES AND CHARACTERISTICS:

1. Possess excellent written, oral, and interpersonal communication skills as well as organizational skills.

2. Able to take initiative and work with a high degree of accuracy in a detail-oriented position with multiple tasks.

3. Proficiency in use of Microsoft Word, Excel, PowerPoint, and other advanced computer programs.

4. Demonstrate professionalism and a commitment to Northwest Iowa Community College.

DUTIES/RESPONSIBILITIES:

1. Manage Communication Management to prospective, applicant, and accepted students for the Health Division.

2. Answer telephone and furnish information to caller.

3. Type correspondence, reports, and other materials requested by supervisor.

4. Assist with organizing special event days.

5. Manage materials, supplies and file organization for the Health Division by keeping the office stocked with the necessary documents for efficiency.

6. Be familiar with the certification, diploma, and degree programs of Health for Northwest Iowa Community College.

7. Be familiar with Northwest Iowa Community College policies and procedures for Health.

8. Promote and maintain open communication with all college constituents.

9. Represent the College outside of the campus community.

10. Actively participate in college committees.

11. Perform other duties as assigned.

12. Provide overall secretarial support which includes typing, duplication, and filing of all course-related

materials, division forms, business communications, facsimile, and e-mail correspondence.

13. Prepare correspondence, reports, grant requirements, presentations, spreadsheets, databases, and other documents efficiently and accurately.

14. Work with minimal supervision, organizing and prioritizing daily work.

15. Assist with Health events. Coordinate arrangements for group meetings.

16. Assist in confirming the accuracy of budget expenditures as requested by the staff

17. Record minutes for various meetings as requested.

18. Enter purchase orders, and write requests for payment.

19. Prepare and maintain filing system of all documentation.

20. Electronically and manually file all coursework , as needed.

21. Assume direct responsibility for maintaining currency of specific annual or reoccurring projects.

22. Assist with preparation of local, state, and federal reports as directed.

23. Develop and maintain mailing lists for professional groups.

24. Prepare appropriate mailings and email correspondence.

25. Compile evaluations as required.

26. Run registrations, class rosters, maintain adequate records for sections generated, and certificates

for Health courses in Colleague/Datatel.

27. Support Advisory Board meetings.

28. Support the day-to-day operations for all of the departments within the health division by supporting the needs of the faculty, staff, and Associate Dean of Health. This may include credit and noncredit course offerings, as well as, assisting in the classroom, lab, clinical, and/or simulation setting.

29. Perform other duties as assigned

GENERAL PHYSICAL ACTIVITIES AND ENVIRONMENTAL CONDITIONS:

PHYSICAL ACTIVITY

N = Not Applicable O = Occasional (10-33%) C = Constant(67-100%)

S = Seldom (1-9%) F = Frequent (34-66%)

O Stooping: Bending body downward and forward by bending spine at the waist.

O Kneeling: Bending legs at knee to come to a rest on knee and hands.

O Crouching: Bending body downward and forward by bending leg and spine.

N Crawling: Moving about on hands and knees or hands and feet.

O Reaching: Extending hand(s) and arm(s) in any direction.

O Standing: Particularly for sustained periods of time.

C Sitting: Particularly for sustained periods of time.

O Walking: Moving about on foot to accomplish task, particularly for longer distances.

O Pushing: Using upper extremities to press against something with steady force in order to thrust

forward, downward, or outward.

O Pulling: Using upper extremities to exert force in order to draw, drag, haul, or tug objects in a sustained

motion.

O Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position to

position. (40 lb. boxes)

O Grasping: Applying pressure to an object with the fingers and palm.

C Talking: Expressing or exchanging ideas by means of the spoken word either on the telephone or in

person.

F Hearing: Perceiving the nature of sounds.

S Climbing: Ascending or descending ladders, stairs, scaffolding, ramps, poles, etc.

N Balancing: Maintaining body equilibrium to prevent falling when walking, standing, or

crouching on narrow, slippery, or erratically moving surfaces, such as roofs, catwalks, etc.

C Repetitive Motion: Substantial movements (motions) of the wrists, hands, and/or fingers.

C Visual Acuity: View computer and/or close visual work less than 18†of distance.

S Travel: By means of transportation to on- and off-campus facilities, agencies, businesses, etc. (Both

own

transportation is needed or NCC provides transportation.)

ENVIRONMENTAL CONDITIONS

None. Worker is not substantially exposed to adverse environmental conditions such as in typical office or

administrative work. This position may require extended periods of time at a computer.

The statements contained herein reflect general details as necessary to describe the essential job

duties/responsibilities and performance expectations of the job, which should not be considered an all inclusive listing of work requirements. Individuals may perform other duties as assigned.

WAGE/SALARY RANGE:

APPLICATION CLOSING DATE: Applications accepted until the position is filled; review of applications to begin immediately.

ANTICIPATED EMPLOYMENT DATE: Immediately.

APPLICATION PROCESS: If submitting by mail, allow sufficient time so that it is received by the closing date. Application screening and interviewing will not be done until after the closing date unless noted otherwise.

A Northwest Iowa Community College application form must be completed and submitted by the specified time. A resume may be included, but will not take the place of a fully completed application form.

Do not state “See Resume†in place of completing the respective information requested on the application form. Please remember to sign your application. When indicated, copies of all academic transcripts must be included.

SELECTION PROCESS: Applications will be reviewed by the appointed selection committee. Only applicants with completed materials will be considered. Appointments will be scheduled with those applicants selected for interviewing. Interview travel costs are at the applicant’s expense unless stated otherwise. All applicants will be notified in writing once the position is filled.

FOR INFORMATION CONTACT: Human Resources Office, Northwest Iowa Community College, 603 West Park Street, Sheldon, Iowa 51201; 712-324-5061, ext. 113, or 1-800-352-4907; or e-mail: rcarlson@nwicc.edu.

Nondiscrimination in Education

It is the policy of Northwest Iowa Community College not to discriminate on the basis of race, color, national origin, sex, disability, age, sexual orientation, gender identity, creed, religion, and actual or potential parental, family or marital status in its programs, activities, or employment practices as required by federal and state civil rights statutes and all other applicable federal and state laws, regulations and orders. The Board of Trustees shall monitor progress on this policy through the President’s appointed Affirmative Action/Equity Coordinator(s).

If you have any questions or complaints related to compliance with this policy, please contact one of the Equity Coordinators at Northwest Iowa Community College, 603 West Park Street, Sheldon, Iowa, room D403b or room A101D, email equity@nwicc.edu, phone number 712-324-5061, extension 113 or extension 137, fax 712-324-4136; or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, email OCR.Chicago@ed.gov, phone number 312-730-1560, fax 312-730-1576