Operations Specialist III

Operations Specialist III

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Salem, OR, US

Administrative / Clerical Support

Full Time

Job ID: #14130

Location: Salem Hospital, 890 Oak Street SE, Salem, Oregon 97301

Department: Hospitalist

Position Type: Full time, 40 hours/week

Schedule: 5:00 am- 1:30 pm, some weekends and holidays required

Your role with us

ChatGPT said:

As an operations specialist III, they plays a critical role in ensuring patient safety by accurately assigning patients to provider teams and facilitating timely, precise communication of patient information. They support departmental decision-making through detailed reporting and data management, provide essential administrative assistance for strategic initiatives and daily operations, and actively contribute to continuous improvement efforts using lean methodologies to optimize workflows and maintain compliance. If you’re detail-oriented, proactive, and passionate about improving healthcare operations, we encourage you to apply and join our dedicated team.

What you'll do

• Accurately assign patients to provider teams and ensure timely, precise communication of patient information between providers and hospital staff.
  
• Track, maintain, and report on department metrics, including daily census, staffing, and locum provider hours, to support decision-making and strategic initiatives.
  
• Provide comprehensive administrative support including scheduling, meeting preparation, correspondence, and coordination of annual provider reviews.
  
• Collaborate with supervisors to evaluate and improve workflows, ensuring accuracy and efficiency in provider patient lists and departmental processes.
  
• Lead continuous improvement efforts by developing standard work, applying lean tools, and proactively identifying opportunities to enhance operations and reduce waste.
  
• Maintain confidentiality, adhere to organizational policies, and foster a positive, supportive work environment.
  

Required qualifications

• High school diploma or equivalent.
  
• 2 years experience in administrative support.
  

Additional Information

• 2 years experience in a medical setting preferred.
  
• Ability to compute basic statistical data and manage relational databases preferred.
  

Total rewards package

Salem Health's comprehensive benefits package prioritizes your mental and physical health, financial stability, family obligations, and professional growth.

Why Salem Health?

Salem Health is a Top Workplace in Oregon, known for fostering a supportive culture where your contributions truly matter. As an award-winning, independent health care system, we serve our region through Salem Hospital, multiple community clinics and West Valley Hospital, ensuring broad access to high-quality care.

We believe in empowering our teams. Through Lean principles, staff help drive innovation and solve real problems. We also invest in your growth with professional development, tuition assistance, and clear career pathways. At Salem Health, you’ll find more than a job, you’ll find purpose, connection, and room to thrive.

Salem Health Hospitals and Clinics is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, gender, gender identity, sexual orientation, age, national origin, disability, veteran status, genetic information, or any other status or condition protected by law.

Salem Health Hospitals and Clinics is committed to providing access, equal opportunity, and reasonable accommodation for applicants. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact my.recruiter@salemhealth.org.