Office Specialist (Temporary)

The work we do matters!

Hiring Agency:

Health & Human Services - Agency 25

Location:

Omaha, NE

Hiring Rate:

$17.254

Job Posting:

JR2025-00018564 Office Specialist (Temporary) (Open)

Applications No Longer Accepted On (If no date is displayed, job is posted as open until closed):

08-15-2025

Job Description:

Join the dynamic team at the State of Nebraska’s Department of Health and Human Services, Division of Public Health, as a full-time Temporary Office Specialist!

This is a one-year assignment based in Omaha, supporting the Health Licensure and Investigations Unit.

As an Office Specialist, you will play a key role in providing administrative support and excellent customer service to the Office of Children’s Services Licensing.

Job Duties:* Organize and scan archived and current licensing paper files for conversion to electronic files. Format and upload newly created electronic files onto licensing database.

• Work with statewide licensing staff to transfer paper files for conversion to electronic files.
  
• Provide coverage for Office Technician: answering phones, assisting walk-ins, processing and uploading licensing documents to the public website.
  
• Provide coverage for Office Specialist positions.
  

Requirements/ Qualifications

Minimum Qualifications: Coursework/training in administrative/office support functions, procedures, and methods including the operation of personal computers and office equipment; data search-engines or areas related to the programs and functions of the employing agency. OR Experience in customer service or public contact; or applying criteria/regulations; and/or performing administrative/office/secretarial support work including use of personal computers and office equipment.

Preferred Qualifications:

At least 1 year office experience.

Experience with Office Equipment primarily scanner/copiers.

Knowledge of Microsoft Office Suites.

Familiarity with confidentiality practices such as HIPAA.

Knowledge, Skills, and Abilities :

• Knowledge of general office procedures, data entry, and recordkeeping
  
• Familiarity with confidentiality practices such as HIPAA
  
• Proficiency in Microsoft Office (Word, Excel, Outlook)
  
• Strong organizational skills with attention to detail
  
• Clear and professional communication, both written and verbal
  
• Ability to manage time, meet deadlines, and work independently
  
• Comfortable adapting to new systems and changing priorities
  
• Able to handle sensitive information with care and discretion
  

Benefits

We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation.

Equal Opportunity Statement

The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex. age, national origin, disability, marital status or genetics.

Current employees of the State of Nebraska should NOT apply on this external career. Instead go to Workday and access the Jobs Hub - Internal Apply app from your home landing page.

Instructions for Applying

Important points to remember when applying:* The employment application is required and is the primary source of information used to determine if you meet the minimum requirements of the job.

• Make sure your application is complete. Incomplete applications are rejected.
  
• You will not be allowed to change your application after you have applied for a position and you cannot re-apply for the the same position unless it is posted again.
  
• You have the opportunity to attach a resume; however, it should not be used to replace any information asked for on the official application.
  
• When you have successfully applied for a job, you will receive a confirmation on the screen and your application will be available on your Candidate Home page.
  

We encourage you to use the Search for Jobs feature to find jobs that are available in a particular location or a job that matches your work experience.

Applicants who need accommodation in the selection process should request this in advance. Requests can be made by contacting the Nebraska State Personnel Office 1526 K Street, Suite 100, Lincoln, NE. (402)471-2075.

These positions are subject to application of Veterans' Preference.