Office Assistant

Powerful Partnerships. Standout Solutions.

Stevens & Lee is a 200-plus lawyer full-service law firm representing clients throughout the Mid-Atlantic, New England and across the country from 18 offices in New Jersey, Pennsylvania, New York, Rhode Island, Delaware and Florida. The firm is the cornerstone of The Stevens & Lee Companies, a platform of affiliated professional service firms that provide a full range of legal, investment banking, financial advisory, insurance risk management, public affairs and government consulting services.

Job Overview

We are seeking a reliable and detail-oriented Office Assistant to join our team. The ideal candidate will support daily office operations by handling administrative tasks. This position is a great opportunity for someone looking to contribute to a productive and professional workplace.

Key Responsibilities:(responsibilities include but not limited to)

GENERAL OFFICE:

• Document scanning, naming, and uploading to iManage as needed
  
• Assist with preparing binders
  
• Assist with file maintenance and document assembly
  
• Sorting and Distributing Incoming Mail.
  
• Copy Machine Maintenance: Fill large copy machines every morning and prior to the end of day (and upon request as needed)
  
• Photocopying/Scanning
  
• Preparing packages for outgoing mail, Federal Express, etc.
  
• Deliveries to Courts, Post Office, Federal Express and miscellaneous errands as needed
  
• Maintain list of supplies to be restocked
  

RECEPTION AREA:

• Overflow to AI receptionist
  
• Answer lobby phone for incoming guests/clients
  
• Cover reception area when scheduled meetings are taking place
  
• Route guests/clients to appropriate conference room or attorney
  

OFFICE MAINTENANCE:

• Conference Rooms: Maintain readiness of conference rooms/setup of conference rooms for virtual/in-person meetings
  
• Stock Refrigerator: Every morning, afternoon and upon request
  
• Load/Unload Dishwasher: Every morning, evening and as needed
  
• Order/Pickup Lunches upon request
  
• Set-up and breakdown of firm lunches, meetings and other events
  

Qualifications:

• High school diploma or equivalent (Associate�s or Bachelor�s degree is a plus)
  
• Proven experience in an administrative or office support role
  
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general computer literacy
  
• Excellent verbal and written communication skills
  
• Strong organizational and time-management abilities
  
• Attention to detail and problem-solving skills
  
• Ability to work independently and as part of a team
  
• Professional demeanor and customer service skills
  
• Familiarity with office equipment
  

The firm is not accepting resumes from search firms for this position.

Job Type: Full-Time- 37.5 Hours/week

FLSA Classification: Non-Exempt

Reports To: Human Resources

In compliance with federal and state equal opportunity employment laws, The Stevens & Lee Companies is an affirmative action/equal opportunity employer and does not discriminate in regard to race, color, national origin, religion, disability, age, or gender.

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Expected hours: 37.5 per week

Benefits:

• 401(k)
  
• Dental insurance
  
• Flexible spending account
  
• Health insurance
  
• Life insurance
  
• Paid time off
  
• Referral program
  
• Vision insurance
  

Work Location: In person