Nutrition Program Support (Administrative Specialist III)

Introduction

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The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population - students, teachers, principals, and other educators throughout Maryland.

GRADE

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12

LOCATION OF POSITION

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Nancy S. Grasmick Education Building

200 West Baltimore Street

Baltimore, Maryland 21201

POSITION DUTIES

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Reporting to the Executive Director of the Office of School and Community Nutrition Programs (OSCNP), this position provides broad-based administrative support to all six Sections in the OSCNP to include: event planning, document management, resource management, communications, travel arrangements, inventory control, and other tasks as assigned. The position assures effective, productive, and accurate daily operations in an environment conducive to efficiency.

Position Duties Include:

Office Management Oversight

• Collaborates with Director, Management Associate and OSCNP staff as directed.
  
• Performs administrative work using independent judgment and analysis.
  
• Interprets rules and regulations in accordance with MSDE and OSCNP policies.
  
• Develops solutions and alternatives to administrative problems and the resolution of administrative issues.
  
• Coordinates implementation of events and meetings for the Office of School and Community Nutrition Programs (OSCNP).
  

Building Internal Capacity

• Provides and coordinates effective internal communications for efficient business operations in the Office.
  
• Provides knowledge transfer by maintaining the Resource Library.
  
• Assists Director, Management Associate and other OSCNP staff as needed
  

Building External Capacity

• Provides support to customers by responding to incoming telephone calls, and/or emails, referring to appropriate staff when necessary.
  
• Communicates to external customers and vendors so that internal staff can carry out CNP objectives.
  
• Performs other duties as assigned
  

MINIMUM QUALIFICATIONS

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Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years of experience performing administrative staff, clerical, clerical technical, or secretarial work.

Notes:

1. Candidates may substitute 30 college credit hours from an accredited college or university for each year of the required experience.

2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

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Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

1. Familiar with rules and regulations in accordance to the Maryland State Department of Education and Office of School and Community Nutrition Programs

2. Experience with event planning, document management, resource management, communications, travel arrangements and inventory control

LIMITATIONS ON SELECTION

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This position is limited to current temporary or contractual employees working in MSDE's Office of School and Community Nutrition Programs
LICENSES, REGISTRATIONS AND CERTIFICATIONS

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Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SPECIAL REQUIREMENTS

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Applicants must consent to State and FBI (CJIS) background check as a routine procedure for all employees.

SELECTION PROCESS

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Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

For education obtained outside of the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation will be required prior to hire. The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

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STATE OF MARYLAND BENEFITS

FURTHER INSTRUCTIONS

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It is preferred that applicants complete the MD State Government online application for employment. The application must clearly demonstrate that the applicant meets the minimum qualifications for the position. If the applicant is unable to apply online, paper applications can be obtained from the link below and be faxed to 410-333-8950 or mailed to MSDE Office of Human Resources, 200 W. Baltimore Street, Baltimore, MD 21201. If there is a supplemental questionnaire, this must be completed and sent in with your paper application, if you are unable to apply online.

All application materials must be received in our office by the closing date. Postmarks will not be accepted. Applications must be complete to be considered including all related job duties, even if those are also listed on an attached resume. Additional required materials may be uploaded with the online application, submitted to the fax number, or mailed to the address listed.

Inquiries can be made to 410-767-0019, TDD 410-333-3045. Appropriate accommodations can be made for individuals with disabilities. If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850. TTY Users: Call via Maryland Relay.

Proof of eligibility to work is required in compliance with the Immigration Reform and Control Act. Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply.

We thank our Veterans for their service to our country.