NDCPD Administrative Secretary

Minot

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The North Dakota Center for Persons with Disabilities (NDCPD) at Minot State University is seeking applications for an Administrative Secretary position. This position will provide administrative and secretarial support to assigned projects, project leads, or other executive staff members. Responsibilities will include:

• MSU Paperwork: Process MSU-related paperwork (motor pool requests, vouchers, purchase orders, billing, etc.)
  
• Phone: Screening and routing incoming phone calls and messages
  
• Travel: Coordinating travel needs and reimbursements for project staff (airlines, hotels, etc.)
  
• Scheduling: Scheduling appointments, meetings, conferences, and speaking engagements
  
• Events: Coordinating meetings, special events, and center activities
  
• Minutes: Recording and drafting project minutes
  
• Record keeping: Maintaining office files, records, and indices
  
• Format & Design: Develop project materials including presentations, brochures, flyers, reports, newsletters, forms, etc.
  
• Grant Proposal: Search for and triage grant competitions, review and prepare documentation for proposal submission, track submitted proposals,
  
• Clerical: Performing clerical, record-keeping, order supplies and receptionist duties
  
• Correspondence: Preparing and typing correspondence, memoranda, reports, and documents
  

Applicants should be efficient with email platforms and scheduling software (specifically Microsoft Office components: Outlook, Excel, Word, and Teams) and have good teamwork skills. They may also need to develop critical thinking skills to solve problems with little to no supervision.

The chosen applicant must meet the following position requirements

• a high school degree or equivalent; preference will be given to applicants with related college credits or degrees.
  
• two years of office experience or working in an administrative support position.
  
• experience with computer technology and standard office equipment; preference will be given to applicants with experience using Microsoft Office Outlook, Teams, Excel, Power Point and Word.
  
• self-directed and detailed-oriented with the ability to prioritize multiple tasks via multiple supervisors and manage time efficiently.
  
• ability to communicate professionally with people with disabilities, constituents and staff.
  
• successfully complete a criminal history background check.
  

Minot State University (MSU) is committed to the principle of equal opportunity in education and employment. MSU does not discriminate based on race, color, national origin, religion, sex, age, disability, sexual orientation, gender identity and expression, genetic information (GINA), marital or parental status, veteran’s status, citizenship status, public assistance status, participation in lawful off-campus activity, spousal relationship to current employee, or other protected status under federal, state, or local law. MSU complies with all federal and state non-discrimination, equal opportunity, and affirmative action laws, orders, and regulations, including complying with the Civil Rights Act, the Americans with Disabilities Act, the Rehabilitation Act of 1973, and Title IX of the Education Amendments of 1972. This policy applies to admissions, enrollment, scholarships, loan programs, participation in University activities, employment, and access to participation in, and treatment in all University programs and activities.

For more information, or for accommodations contact: hr@minotstateu.edu

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