Grants & Gifts Associate

As the Grants and Gifts Associate, you will be part of a committed, professional team working to deliver a thoughtful and impactful grantmaking process. We’re seeking a highly motivated self-starter who brings initiative and enthusiasm to a collaborative environment.

· Assists with the full grantmaking cycle including grantseeker online application assistance, monitoring grants, reviewing applications, completing due diligence, requesting ACH information, and processing grant reports and amendments

· Maintains updated grant information on Foundation website

· Screens applications for completeness and fulfillment of minimum requirements

· Manages the delivery and tracking of grant agreements and amendments, including requests for revisions and internal reviews

· Oversees grant report reminders and ensures grantee reports are submitted in a timely manner

· Schedules internal and external meetings related to grants management

· Ensures high data quality in all database systems in terms of completeness, consistency and accuracy

· Provides grantmaking reports quarterly and as needed to staff, Community Programming Committee and Board of Governors

· Coordinate and lead Community Programming Committee meetings and minutes

· Helps monitor and support adherence to policies and best business practices

· Assesses, recommends and tests system and process enhancements to maximize grantmaking efficiency and effectiveness

· Partners with staff members during peak grantmaking periods (including peak scholarship periods) to redirect and rebalance priorities

· Assists with agency endowment grantmaking program and all designated fund grant entry

· Coordinates and participates in grantee check presentations and other nonprofit events/visits

· Other duties as assigned

· Lead and manage NPO CONNECT nonprofit outreach program, ensuring high-quality programming that supports and engaged the local nonprofit community

· Plan, coordinate, and execute all outreach events and activities from concept through completion, including venue selection, vendor coordination, scheduling, and logistics

· Work within the board-approved programming budget, ensuring cost-effective planning and execution

· Promote events and initiatives through targeted communications, including social media, email marketing (Constant Contact), and other outreach channels to maximize nonprofit participation and engagement (in conjunction with Communications Associate)

• Handles the deposit, processing and acknowledgment of donations in CSuite according to established protocols
  
• Assist Chief Financial Officer with mailing quarterly and annual fund statements
  

· Perform additional duties as assigned.

· All aspects of general office/administrative duties including, but not limited to: ordering supplies, telephone and reception duties

· Manage delivery of monthly anniversary, birthday, and sympathy cards

· Attends quarterly board meetings as needed

· Represents the Foundation at meetings and events as appropriate

· Other related duties as appropriately assigned

· Advanced Excel and database management skills

· Strong organizational skills that reflect the ability to streamline, perform and prioritize multiple time-sensitive tasks with a critical eye for detail

· Exceptional ability to produce and communicate findings from data analysis to varied audiences both verbally and in writing

· Demonstrates ability to conduct training both one-on-one and with a group

· Flexible and positive approach to problem-solving in a collaborative team environment and an ability to work collaboratively with multiple audiences

· Demonstrates interest in the nonprofit and/or philanthropic sector (preferred)

Competitive compensation package. Located in professional, downtown office, with occasional travel to our Martinsville office required.

April Haynes, Chief Operating Officer

Community Foundation Serving Western Virginia

P.O. Box 1159

Roanoke, VA 24006

Job Type: Full-time

Pay: $50,000.00 - $55,000.00 per year

Benefits:

• Dental insurance
  
• Health insurance
  
• Paid time off
  
• Vision insurance
  

Work Location: In person