Executive Assistant

• Job Title: Executive Assistant and Project Coordinator
  
• Location: Billings, MT, USA
  
• Employment Type: Full-Time | On-Site
  
• Reports To: CEO
  
• Industry: High-tech manufacturing
  
• Salary: Very competitive, DOE
  

Position Summary

We are seeking a dynamic and highly experienced

Executive Assistant & Project Coordinator to provide direct support to senior leadership and ensure smooth execution of high-impact projects. The ideal candidate will bring 10+ years of relevant experience, exceptional organizational skills, and a deep personal commitment to excellence, integrity, and results. This role requires a proactive, resourceful individual who thrives in fast-paced, high-stakes environments and is ready to take ownership and drive success across administrative and project domains.

Key Responsibilities

Executive Support

• Provide comprehensive administrative support to executive leadership
  
• Manage calendars, schedule meetings, and coordinate travel arrangements
  
• Prepare and edit correspondence, reports, and presentations
  
• Handle confidential information with absolute discretion and professionalism
  
• Serve as a liaison between executives and internal/external stakeholders
  

Project Coordination

• Coordinate and track multiple cross-functional projects simultaneously
  
• Support execution of project timelines, deliverables, and milestones
  
• Monitor project progress, identify issues, and proactively drive resolution
  
• Assist with reporting, documentation, and communication of project outcomes
  
• Organize and lead meetings, track action items, and follow through on deadlines
  

Office & Team Collaboration

• Serve as a central hub for team operations, culture, and communication
  
• Facilitate departmental collaboration and foster a solution-oriented mindset
  
• Take initiative in identifying and improving internal systems and workflows
  

Required Qualifications

• 10+ years of experience as an Executive Assistant, Project Coordinator, or similar
  
• Strong background supporting executive leadership in high-pressure environments
  
• Proven ability to manage multiple projects and competing priorities
  
• Excellent written and verbal communication skills
  
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
  
• Exceptional attention to detail, follow-through, and accountability
  

What We Value

• Energy & Initiative: You show up with drive and take ownership without being asked.
  
• Honesty & Integrity: You say what you mean, mean what you say, and do what�s right.
  
• Hard Work & Resilience: You thrive under challenge and are willing to roll up your sleeves.
  
• Commitment: You�re dedicated to your team, your role, and the success of the company.
  
• Discretion: You understand the importance of confidentiality and professionalism.
  

Benefits

• Competitive salary and performance-based bonuses
  
• Health, dental, and vision insurance
  
• 401(k) with company match
  
• Paid time off and holidays
  
• A culture of respect, excellence, and growth
  

Job Type: Full-time

Pay: $50,000.00 - $65,000.00 per year

Benefits:

• 401(k)
  
• 401(k) matching
  
• Dental insurance
  
• Health insurance
  
• Paid time off
  
• Vision insurance
  

Work Location: In person