Executive Assistant

Standard (Mon-Fri)

Office

The Executive Assistant position will support three Vice President's within the Pharma Services Group. The successful candidate will provide a variety of strong administrative support functions and will be involved in, and help coordinate customer meetings, work on special projects and executive initiatives. They will be resourceful, passionate about making others more efficient, have excellent organizational skills and being agile!

This role is located in Center Valley, PA with the expectation of minimum 4 days a week on-site at the given location.

• Maintain and handle multiple executive calendars, including recurring meetings, prioritizing appropriately, and using good judgment in offering solutions to complex scheduling and meeting planning as needed. Help the leaders remain proactive in handling times and priorities.
  
• Function as the primary interface for the designated executives and the associated leadership teams as necessary to ensure smooth workflows. Interface professionally with other key leaders, customers, and colleagues.
  
• Proactively lead communication (emails, phone calls, follow-up); screen telephone or email inquiries, communicate messages, redirect calls, and respond to urgent inquiries from the corporate office, global site offices, and internal/external partners over multiple time zones.
  
• Enable complex global travel activities; prepare and coordinate complex and multi-stop travel, including accommodations, local transportation, passport/visa requirements. Proactively compile, submit, and track expenses for the executives in a timely manner. Proactively anticipate potential travel issues and respond accordingly.
  
• Provide outstanding attention to detail in all efforts and outputs. Anticipate potential changes or shifts in priorities.
  
• Uphold the strictest confidentiality on information gleamed as part of responsibilities. Handle highly confidential information and documents with discretion and confidentiality. Generate, compose, and edit confidential, routine, and non-routine documents. Proof-read documents and materials and correct and/or compose routine correspondence using predetermined formats.
  
• Provide innovative, creative, and time-tested methods and procedures for fostering continuing improvement to practices or processes.
  
• Work effectively as a team member of the Executive Administrative teams to ensure continuity for breaks, vacations, or high-volume times. While the role is responsible for primary support of designated executives, it is expected that as needed, this role readily contributes to the success of the PSG team and colleagues.
  
• Complete projects, special assignments, and duties as assigned.
  

• High School Diploma or equivalent required; associate's or bachelor's degree a plus
  

• 5+ years of administrative or equivalent experience preferably in a fast-paced matrix environment preferred.
  
• Ability to handle confidential and sensitive information with the ability to exercise discretion and show good judgment.
  
• Demonstrated experience in working to independently identify, analyze, and solve problems with creative solutions.