Executive Administrative Assistant

Summary of Work

Central Office, Executive Office, Bismarck, ND

Shape the Future of Transportation with the North Dakota Department of Transportation!

Are you ready to make a real impact? The North Dakota Department of Transportation is looking for dedicated and skilled professionals to join our team. This is your chance to play a vital role in creating safe, efficient, and innovative transportation solutions that serve communities across our state. We uphold the values of professionalism, respect, integrity, dedication, and excellence in everything we do. If you're seeking a rewarding career with purpose, we encourage you to apply today!

NDDOT Starting Salary: $5,800 / month

Key Responsibilities:

• Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
  
• Organize in-person and virtual meetings, including logistics, technology, agendas, and materials.
  
• Greet and assist visitors in a professional and courteous manner.
  
• Assist with communications, correspondence, and legislative session coordination.
  
• Maintain records, file documents, and submit service and IT requests as needed.
  
• Handle confidential information with a high level of discretion and professionalism.
  
• Assist with special projects and initiatives as needed.
  
• Serve as a liaison for internal divisions and supporting agency-wide initiatives.
  
• Perform general office duties, such as ordering supplies and managing office equipment.
  
• Maintain Level 2 procurement certification and serve as a Notary Public on behalf of the department.
  

Minimum Qualifications

• Associate degree or higher in office support, business, or office education and four years of relevant administrative experience; or 6 years of upper executive administration experience.
  
• Proven experience as an Executive Administrative Assistant or in a similar role.
  
• Excellent organizational and time-management skills.
  
• Strong written and verbal communication skills.
  
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook and Teams).
  
• Ability to handle sensitive information with discretion.
  
• Strong attention to detail and problem-solving skills.
  
• Ability to work independently and as part of a team.
  

Employment of the selected candidate will be contingent on satisfactorily completing the interview process, criminal history check, and a verifiable record of satisfactory performance in previous employment.

About Team ND

"Far and away the best prize life offers is the chance to work hard at work worth doing." - Theodore Roosevelt

More than 7,500 talented, hard-working people across sixty-three agencies have come together as Team North Dakota. At Team ND, we are driven to succeed through gratitude, humility, curiosity and courage. Our purpose is to empower people, improve lives, and inspire success. Join us in being legendary.

Total Rewards: The State of North Dakota is committed to providing team members with a strong and competitive rewards package that support you, your health and your family.

Considering a new position on Team ND? How does your current position stack up? Use our Total Rewards Calculator to estimate.

Application Procedures

Submit an application at www.nd.gov/careers by 11:59 P.M. CST on the closing date. Application materials, including resume and cover letter, must clearly explain how experience and education relate to the minimum qualifications and job duties.*

• Candidates will be scored on a 100-point candidate questionnaire to be considered for interviews. Application materials, including resumes and attachments, are not considered in the 100-point candidate questionnaire. Applicants must provide detail in their responses to the questionnaire.
  

Applicants who experience technical difficulties during the application process should contact recruiter@nd.gov or 701.328.3290. For more information or if you need accommodation or assistance in the application or selection process, contact the DOT Talent Acquisition Team, at dot.recruiter@nd.gov or (701) 328-2651.

Learn more about NDDOT at https://www.dot.nd.gov/. TTY users may use Relay North Dakota at 711 or 1-800-366-6888.

NDDOT does not provide sponsorships.

Equal Employment Opportunity

The State of North Dakota and this hiring agency do not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), genetics, religion, age or disability in employment or the provisions of services and complies with the provisions of the North Dakota Human Rights Act.

As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. Sect. 23-12-10.