Donor Relations Coordinator

Position Information

Position Title Donor Relations Coordinator

Department Stewardship -Group

Pay Type Non Exempt

Appointment Type (A) Continuing Full-Time

Hours Per Week 37.5

Number of weeks 52 weeks per year

other - # of weeks 52

Benefits Eligible Full Benefits

Geographical Regional

Qualifies for Relocation Reimbursement No

Work Schedule

Job Description

General Scope of Duties

The Donor Relations Coordinator provides operational support for the Office of College Advancement in a manner that continually strengthens the College’s engagement with donors and delivers meaningful, creative and effective stewardship to the College’s benefactors. This position provides high-level administrative support and data management in the execution of communications, and requires strategic prioritization and an ability to adapt to a fast-moving environment. Specific responsibilities are described below.

General Duties and Responsibilities
Priority Duties and Responsibilities:

• Direct logistics for a wide variety of acknowledgment letters and stewardship reports, including design / layout
  

• Fully utilize the College�s information and reporting system (Salesforce)
  

+ Perform current and consistent data entry and lookup with information regarding funds, donors, gifts, reportees and beneficiaries.

+ Run routine (e.g., birthdays, fund use/impact, gifts above a certain threshold or for a specific department) and ad-hoc (e.g., events) reports.

+ Ensure proper documentation of all correspondence within the system.

• Maintain and update the physical memorials and named spaces database.
  

General Duties and Responsibilities:

========================================

• Direct logistics for a wide variety of acknowledgment letters (e.g., presidential acknowledgments, in memory of and in honor of notification letters) and stewardship reports (e.g., endowment reports, individual fund impact reports, professorship and directorship reports, scholarship, research, and internship thank you letters), including:
  

+ Pulling lists for each project from the database and ensuring accuracy of information used.

+ Merge, design, and / or layout reports.

+ Print and mail or coordinate emailing stewardship communication pieces.

• Fully utilize the College�s information and reporting system (Salesforce), including:
  

+ Perform current and consistent data entry and lookup with information regarding funds, donors, gifts, reportees and beneficiaries.

+ Run routine (e.g., birthdays, fund use/impact, gifts above a certain threshold or for a specific department) and ad-hoc (e.g., events) reports.

+ Ensure proper documentation of all correspondence within the system.

+ Work closely with Advancement Services to ensure accurate and efficient reporting functions that help to advance Donor Relations strategic goals.

+ Collaborate with Advancement Services, verify data accuracy, troubleshoot problems with reports, and work to enhance reports to produce the most meaningful data possible.

• Maintain and update the physical memorials and named spaces database. Coordinate with facilities and the arboretum to maintain/repair structures as necessary and coordinate with vendors to ensure proper labeling of all named structures/spaces.
  

• Support the director and team members by:
  

+ Maintaining awareness of upcoming tasks and events

+ Scheduling appointments and meetings for the director; reserving meeting spaces.

+ Administering the office budget for the director’s review, including processing of payments and monthly reconciliation

+ Documenting processes, policies, and procedures.

• Assist with event logistics as needed in collaboration with Advancement & Presidential Events with an emphasis on donor-related events.
  

+ Proactively identify constituents to be invited, guided by the defined purpose of the event, and create lists, working with Advancement Services and Gift Officers as necessary.

+ Coordinate with Communications and Advancement & Presidential Events to design, print and mail invitations and/or email correspondence.

+ Track RSVPs and special requests; assist with seating arrangements and assist in follow-up communications (e.g., thank you notes from the President).

+ Assist in sourcing event venues for presidential travel events.

+ Assist the Director of Advancement and Presidential Events to coordinate with Events Office and outside vendors/freelancers for A/V needs, catering, set up, music, lighting, floral, photography, parking, lodging, transportation, etc.

+ Attend events as needed to ensure smooth execution (may include travel to metropolitan areas such as New York City and Boston for the evening or in preparation); troubleshoot as necessary.

• Assist with other projects, initiatives and office tasks, as needed.
  

Education and Skills

• High school diploma required; college degree is preferred.
  

• Must have at least two years of administrative work experience, preferably at a college or university
  

• Proficiency with Microsoft Office (including intimate familiarity with spreadsheets and execution of mail merges) is required.
  

• Familiarity with or ability to learn information systems and other software, including reporting, design, photo editing, social media, and email distribution tools. Experience with Salesforce and Adobe InDesign preferred.
  

• A sound understanding of event planning.
  

• Excellent interpersonal and written communications skills
  

• Attention to detail
  

• Ability to solve problems and make decisions in a quickly moving environment
  

• High degree of integrity to handle confidential information
  

• The ability to work independently to plan, prioritize and accomplish goals efficiently in a teamwork and deadline-driven work environment is expected.
  

Preferred Qualifications

Physical Demands

NA

Driving Required No

Salary Range $21.00-$22.52

Note

Connecticut College is committed to fair and competitive compensation. The final offer will reflect the candidate’s experience, education, and the institution’s pay structure to ensure internal equity.

Applicant Credentialing Thorough applicant credentialing will be conducted on the selected candidate which will include criminal records check, DMV check and depending on the position psychological exam and pre-placement physical.

Posting Detail Information

Open Date 08/07/2025

Applications accepted through

Open Until Filled Yes