Corporate Office Manager

WHO YOU ARE

You are a highly organized and professional individual who thrives in a dynamic environment where no two days are the same. With a strong sense of discretion and attention to detail, you balance multiple priorities with ease. You are proactive, resourceful, and committed to supporting others so they can focus on advancing the mission of Lutheran Life Villages. You enjoy being the go-to person who ensures the office runs smoothly, while also providing high-level support to senior leadership and our Board of Directors.

WHAT YOU’LL DO

As the

Corporate Office Manager, you will ensure the efficient and professional operation of our corporate office while serving as a trusted partner to our senior leadership team and Board of Directors. In this multifaceted role, you will:

Front Desk & Office Operations

• + Serve as the first point of contact, welcoming visitors and managing calls and correspondence.
  

+ Oversee day-to-day office operations including supplies, equipment, vendor relationships, and facility maintenance.

+ Maintain an organized, professional, and welcoming office environment.

+ Coordinate office-wide communications and announcements.

Executive Support

• + Provide direct administrative support to the senior leadership team.
  

+ Manage complex calendars, schedule meetings, and coordinate travel arrangements.

+ Prepare correspondence, reports, presentations, and other documents for the executive team.

+ Handle sensitive and confidential information with the highest level of discretion.

Board of Directors Support

• + Serve as the recording secretary for the Board of Directors.
  

+ Prepare and distribute board meeting packets, agendas, reports, and related materials.

+ Attend board and committee meetings to capture accurate and detailed minutes.

+ Maintain official board records and coordinate follow-up on board actions and communications.

+ Support the planning and execution of board and committee meetings, as well as retreats.

Administrative Leadership

• + Provide guidance and oversight to administrative staff, fostering a collaborative and efficient work environment.
  

+ Develop and implement office procedures and best practices.

+ Plan, coordinate, and execute the logistics and details of internal and external events.

• Internal Events: organize staff meetings, training sessions, board and staff retreats, and team-building activities. Responsibilities include scheduling, booking venues or virtual platforms, arranging catering and materials, preparing agendas, and coordinating travel or accommodations as needed.
  
• External Events: manage conferences, client or community meetings, and other public-facing events. Duties include securing event spaces, handling registrations, managing vendor relationships, arranging travel and lodging for staff or guests, and overseeing event setup, execution, and follow-up.
  

+ Perform other duties as assigned.

WHAT YOU NEED

• Minimum 5 years of experience in office management, executive support, or administrative coordination; nonprofit or mission-driven experience preferred.
  
• Strong organizational, multitasking, and problem-solving skills.
  
• Excellent written and verbal communication abilities.
  
• Proficiency in Microsoft Office Suite, PDF tools, and virtual meeting platforms (e.g., Zoom, Teams).
  
• Experience preparing board materials and recording formal meeting minutes is highly desirable.
  
• Event planning experience.
  
• Demonstrated ability to maintain confidentiality and exercise sound judgment.
  

Work Environment: This role is based in a professional office setting with standard business hours. Occasionally early morning or evening hours may be required for board meetings or special events.

WHY JOIN US?

At Lutheran Life Villages, we bring our core values of Leadership, Impact, Friendship, and Excellence (LIFE) into every part of our work. Here, you’ll find the opportunity to contribute to an organization dedicated to providing exceptional care for seniors while fostering a supportive, collaborative environment for its staff. Our commitment to Leadership means empowering our team members to grow personally and professionally, inspiring others by example. We’re passionate about making a meaningful Impact in the lives of our residents and nurturing relationships built on Friendship and compassion. By pursuing Excellence in all we do, our employees share our mission to deliver outstanding care.

As a valued member of the LLV team, you’ll enjoy a competitive salary, and a comprehensive benefits package designed to support your growth and well-being. With offerings from medical, dental, and vision insurance to paid time off on your birthday, paid holidays, tuition reimbursement, and retirement matching, we’re committed to helping you thrive. Join us on a purposeful journey where your career and compassion come together!

About Lutheran Life Villages

For over 90 years, Lutheran Life Villages has provided compassionate, spiritually connected care to seniors. Founded as the “Oak Street Home†in Kendallville in 1931, we have grown into multiple thriving senior communities across Northeast Indiana. While much has evolved, our mission to serve seniors remains steadfast, and as we continue to expand, we are dedicated to enhancing the lives of our residents, staff, and community.

Lutheran Life Villages offers a range of services for seniors, including assisted living, independent senior apartments, long-term care, memory care, memory care assisted living, and short-term rehabilitation across six campuses. Proud to be an Employer of Choice with a team of over 600 employees, we also serve as a Provider of Choice for more than 520 residents. Guided by Christ’s love, we serve individuals and their caregivers with compassion and a commitment to independence, wellness, and spiritual life.

Lutheran Life Villages is an Equal Employment Opportunity Employer (EEO) that does not discriminate on the basis of race, religion, age, gender or any status protected by federal, state or local laws. All employment decisions are based on qualifications, merit, competence, and performance.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.