Business Group Legal Administrative Assistant - Portland, ME
We’re looking for a proactive, detail-oriented Legal Administrative Assistant to support our Business Practice Group in Portland, Maine. In this role, you'll be an essential part of our legal team-keeping things organized, ensuring deadlines are met, and helping our attorneys and clients stay on track. You’ll work closely with great people and handle a variety of tasks that keep our deals and daily work moving smoothly.
- Proof and polish documents to make sure they�re error-free and ready to go
- Help manage timelines and keep track of important transactional documents
- Finalize and send out documents to clients, attorneys, and internal teams
- Prepare closing binders and help wrap up deals
- Answer and route calls, and lend a hand when attorneys are unavailable
- Handle mail-scanning, sorting, distributing, and filing it throughout the day
- Edit and draft correspondence and legal documents
- Set up meetings and coordinate schedules for attorneys and clients
- Assist with planning travel, seminars, and events
- Keep track of attorneys� continuing education requirements
- Maintain calendars and remind attorneys about upcoming commitments
- Review and finalize client billing
- Help with conflict checks for new clients
- Organize and manage both paper and electronic files
- Take care of other administrative tasks like expense reports and matter reports
- 3-5 years of administrative experience (law firm experience is a plus)
- Bachelor�s degree preferred
- Strong organizational skills and attention to detail
- A positive, can-do attitude and team-oriented mindset
- Excellent communication and people skills-you enjoy working with others
- Solid problem-solving abilities and the foresight to anticipate needs
- Strong tech skills-Microsoft Word (intermediate to advanced), Excel, Outlook, PowerPoint, and general database experience
- Discretion and professionalism-you know how to handle confidential info
To apply, please submit your cover letter and resume to Maria Gaetani at mgaetani@pierceatwood.com.
Salary
USD 51,323 - 64,518 /yearly
Yearly based
Location
ME , United States Portland, ME, United States
ME , United States Portland, ME, United States
