Branch Administrator

The Branch Administrator serves as the key administrative and operations support for the Huntsville branch. This position functions as a hybrid role, providing cross-functional support to Construction and Maintenance divisions, A&F, HR and onboarding coordination, IT, and local vendor/customer engagement, facility oversight, procurement, and general branch operations. The role ensures consistent execution of administrative processes, accurate job costing, and efficient internal support across multiple teams and systems.

• Coordinate the onboarding process for all new hires, including form collection, MVRs, drug testing, uniforms, and scheduling.
  

• Distribute and track pay cards, referral documentation, and hours for onboarding payroll entries.
  

• Maintain trackers (uniform, referral, drug test, onboarding status) and ensure compliance with internal SOPs
  

• Serve as primary liaison with central HR team for local documentation and coordination.
  

• Provide support for H-2B program coordination and relationships with staffing agencies.
  

• Perform Time & Materials (T&M) job costing for both divisions.
  

• Maintain operational trackers including MPSS, sales tracking, Aspire data, and cost reports.
  

• Apply and process check payments and deposits in Aspire and Bank Plus.
  

• Support monthly close processes and end-of-month reporting tasks.
  

• Assist sales with presentation support and proper documentation
  

• Point person for handling and routing of incoming and outgoing information
  

• Manage Employee Events to ensure employee engagement is making an impact.
  

• Perform miscellaneous administrative task as needed.
  

• Maintain branch office supplies, uniforms, cleanliness, and general upkeep.
  

• Manage vendor relationships for dumpsters, air filters, fire extinguishers, and gas delivery.
  

• Oversee basic IT support at branch level (phones, laptops, Aspire, INOVA), escalating as needed.
  

• Maintain and manage keycard access and branch security systems.
  

• Handle mail distribution, call routing, and office communication.
  

• Plan and oversee branch events, meetings, and hotel bookings as needed.
  

• Maintain tracking for branch fleet documentation including tag renewals.
  

• Submit vendor/subcontractor data to Acumatica and maintain vendor records.
  

• Assist with local purchasing needs, ensuring cost-effective and timely fulfillment.
  

• 2-4 years of experience in an administrative, HR support, or field operations role.
  

• Experience in the landscape or construction services industry preferred.
  

• High school diploma required; associate or bachelor�s degree preferred.
  

• Strong understanding of landscape maintenance practices, seasonal services, and enhancement work.
  

• Strong multitasking, time management, and organizational skills.
  

• Excellent interpersonal and communication skills with both field and office teams.
  

• Proficiency in Microsoft Office (Excel, Outlook, Word), Aspire, Acumatica, INOVA, and related tools preferred.
  

• Comfortable working independently in a fast-paced and dynamic environment.
  

• Bilingual (English/Spanish) a plus but not required.