Aviation Maintenance Administrator- Parts Associate

Emerald Coast Aviation is a trusted leader in general aviation maintenance and support, proudly serving as a Textron Aviation Piston and Cessna Caravan Service Center, as well as a certified Garmin Dealer and Service Center. Located in beautiful Crestview, Florida, we’re committed to delivering quality service with a team that values precision, professionalism, and a passion for aviation.

Emerald Coast Aviation is seeking a motivated and detail-oriented individual to join our team as an Aviation Parts Procurement and Administrative Assistant. This dual-role position is key to supporting both our aircraft maintenance operations and daily administrative functions. The ideal candidate is organized, dependable, and thrives in a dynamic aviation environment. The ideal candidate must have some aviation experience.

• Source, order, and track aircraft parts and components
  
• Maintain inventory levels, records, and parts documentation
  
• Communicate with vendors and suppliers regarding availability, pricing, and delivery schedules
  
• Receive and inspect parts for accuracy and condition
  
• Assist with purchase orders, invoicing, billing, and recordkeeping
  
• Support maintenance staff with documentation and compliance tracking
  
• Coordinate shipping, returns, and warranty claims
  
• Perform administrative tasks such as data entry, scheduling, and customer communication
  

• Previous experience in aviation parts or maintenance operations is preferred
  
• Strong organizational skills and attention to detail
  
• Excellent communication and customer service abilities
  
• Proficiency in Microsoft Office and inventory systems
  
• Familiarity with aircraft parts and terminology is a plus
  
• Ability to work independently and in a team environment
  
• High school diploma or equivalent required; aviation or technical training is a plus
  

• Competitive pay based on experience
  
• Health, dental, and vision insurance
  
• Paid holidays and vacation time
  
• 401(k) with company match
  
• A positive team environment with opportunities for growth
  

Join our team as a Maintenance Administrator where your expertise will contribute significantly to our operational success!

Job Type: Full-time

Pay: $22.00 - $27.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
  
• 401(k) matching
  
• Dental insurance
  
• Employee discount
  
• Health insurance
  
• Opportunities for advancement
  
• Paid time off
  
• Vision insurance
  

Application Question(s):

• Are you able to lift and move at least 50 lbs and handle shipping/ receiving duties?
  

Education:

• High school or equivalent (Required)
  

Shift availability:

• Day Shift (Required)
  

Ability to Commute:

• Crestview, FL 32539 (Required)
  

Ability to Relocate:

• Crestview, FL 32539: Relocate before starting work (Required)
  

Work Location: In person