Associate Athletic Director

POSITION

To assist in leading, coordinating, developing and supporting Saint Thomas Academy’s

athletics and co-curricular programming for students in Grades 6-12 in full alignment with

the mission and vision for the school.

REPRESENTATIVE RESPONSIBILITIES

The Associate Athletic Director will assist the Director of Athletics & Activities by helping

oversee all aspects of the athletic and co-curricular programs sponsored by Saint Thomas

Academy. Responsibilities include, but are not limited to, the following:

Primary Administrative Responsibilities Consult weekly with AD regarding the events for the week

• Distribute, collect, and maintain all forms regarding student eligibility in
  

compliance with MSHSL rules and regulations, including physicals

• Coordinate fees for all sports teams; collaborate with Business Office, coaches,
  

and marketing to effectively communicate and collect fees

• Responsible for season and tournament ticket sales
  
• Liaison to communicate and coordinate with the maintenance department for all
  

athletic work orders

• Assist with the planning and coordination of scheduling all athletic schedules
  
• Responsible for maintaining accurate rosters for all sports, regular season, and post
  

season

• Maintains eligibility records for all current sports teams
  
• Maintain award status of athletes on database
  
• General correspondence, communication, and coordination as needed
  
• Other duties as assigned
  

Primary Athletic Responsibilities

(Individual sports to be assigned based on experience)

• Publish results and schedules on conference website and disseminate information
  

with Marketing & Communications for social media and cadets.com updates (daily)

• Produce, publish and communicate accurate schedules, event contracts, team
  

rosters and other recordkeeping as needed.

• Communicate and coordinate with coaches, athletic administrators, officials�
  

assignment chairpersons and officials about any changes to the athletic schedule

• Liaison with captains� parents to review process/procedures and budgets
  
• Meet with coaches, parents, and athletes (pre-season) to cover policies and
  

expectations

• Oversee all ticket sales and the handling of ticket revenue
  
• Prepare and maintain financial reports of all revenues and expenditures for all
  

athletic contests

• Issue all passes and complimentary tickets
  
• Schedule contest staff and other workers (announcers, scorekeepers, clock
  

operators, etc.)

• Check the readiness of all facilities for teams and spectators prior to game time
  
• Regulate the use of the press box, video board, and the public address system
  

Primary Clubs/Activities Responsibilities Responsible for all clubs and activities, staffing, programming, planning, etc.

• Evaluate, hire, and maintain list of all clubs/activities and moderators
  
• Coordinate all bus requests activities/events
  
• Communicate with moderators, athletic administrators, officials� assignment
  

chairpersons and officials about any changes to activity schedules

• Meet with moderators, parents, and students (pre-season) to cover policies and
  

expectations

• Responsible for each activity�s yearly operating budgets
  
• Resolve any issues or conflicts with all clubs and activities
  

OTHER RESPONSIBILITIES

• Attend all STA events, Command Performances, fundraisers, and athletic events, as
  

prescribed by the Director of Athletics & Activities

• Participate in professional growth, in-services, workshops and staff development
  

opportunities to improve knowledge of subject matter, maintain professional

licensure, and improve best practices

• Attend faculty, department, and committee meetings as required
  
• Maintain effective working relationships with Academy colleagues
  
• Maintain miscellaneous projects and complete various tasks as needed
  

GENERAL RESPONSIBILITIES

• Support Saint Thomas Academy and the St. Paul/Minneapolis Archdiocese�s
  

mission and goals and actively articulate them to the Academy’s constituents and

the wider community.

• In support of the mission and goals of Saint Thomas Academy, employees will
  

follow all school policies and procedures.

• Provide leadership consistent with Catholic teaching. Employment in and by the
  

Church is substantially different from secular employment. Church employees

must conduct themselves in a manner which is consistent with and supportive of

the mission and purpose of the Church. Their public behavior must not violate the

faith, morals or laws of the Church or the Archdiocese, such that it can embarrass

the Church or give rise to scandal. It is expected that all employees will respect

Catholic doctrine and religious practices. Reasonable accommodation for the

religious practices of employees not of the Roman Catholic faith will similarly be

provided.

JOB QUALIFICATIONS

Education and Experience

• Bachelor degree in related field, Master Degree preferred
  
• Five years recent experience in education and/or athletic management
  
• Three years of coaching high school or college sports
  
• Extensive knowledge of the Minnesota State High School League rules and
  

regulations and ensure STA compliance

• Exceptional management, leadership, customer service, communication, and
  

organizational skills

• Experience in independent school preferred
  

MENTAL DEMANDS

• Position requires person to reason logically and make sound decisions, consider
  

alternative and diverse perspectives while making decisions

• Position requires person to interact effectively with people in a positive manner
  
• Position requires person to multitask and perform multiple duties without loss of
  

efficiency or accuracy

• Position requires one to interact appropriately with individuals from diverse
  

backgrounds

• Position requires person to work independently as well as an integral part of a
  

team and to plan, set, and meet deadlines

• Position requires person to complete tasks without direct supervision and the
  

ability to exercise independent judgment and make decisions

• Superior organizational, interpersonal, oral and written communication skills
  
• Knowledge of current technology, willingness to remain current with technological
  

advances

• Strong customer service ethic and exceptional judgement
  
• Experience and comfort with facilitating meetings, preparing and delivering
  

presentations, and speaking in a variety of forums

• Understand the confidential nature of the school�s information and maintain strict
  

confidentiality

• Professional demeanor and appearance
  
• Ability to perform under stress and/or in emergency situations
  

PHYSICAL DEMANDS Must be able to move throughout the office and school buildings with movement

including, but not limited to, sit, stand, bend, stoop, reach, grab, pull, climb and

descend stairs on a daily basis

• Must be able to sit or stand for extended periods of time at an office desk or within
  

assigned areas at school- Command Performances, School Formations, Mass,

events, etc.

• Required to perform repetitive physical tasks such as computer keyboarding,
  

writing and reading

• Position requires a person to operate equipment necessary for the position such as,
  

but not limited to, a computer and office equipment- copier, phone, printer, etc.

• Be able to read a computer screen for extended periods of time
  
• Carry or move textbooks, student backpacks, audio/visual equipment, student
  

desks, cafeteria tables and chairs, etc up to 15 pounds with the proper technique

• Required to work in standard office and school conditions
  
• Required to work in a military environment with exposure to unexpected, loud
  

noises during military drills and performances as well as be exposed to brief smells

of explosives

• Able to pass a required background check and complete initial and ongoing
  

required training

• Must be able to work a varied schedule, including evenings and weekends
  

Must have the ability to travel around the Twin Cities community

TOOLS AND EQUIPMENT USED

• Computer and software programs
  
• SmartBoard/Projector
  
• Office equipment such as printer, copier, scanner, etc
  
• Telephone and/or cell phone
  
• Online video conferencing platforms
  

BENEFITS OFFERED

• Four health insurance plan options, including PPO and HSA plans with employer
  

contribution, for individuals and families, along with dental, vision, and FSA plans.

• Sick and vacation time, personal days and paid holidays provided
  
• 403(b) and Roth Retirement Savings Plans with employer-match after 6 months.
  
• Other benefits include:
  
• Employer paid short-term disability and Life/AD&D insurance, and
  

employee paid long-term disability

• Employee Assistance Program
  
• Tuition Remission
  
• Voluntary Life/AD&D
  
• Voluntary Add-on insurance - Critical Illness, Accident, and Hospital
  

SALARY RANGE

$70,000-$90,000 annually

TO APPLY

Qualified candidates should send a cover letter that includes a statement reflecting on

the four pillars of the school, which are detailed at

https://www.cadets.com/who-we-are/mission-vision. Along with the cover letter,

applicants should also send a resume and references to:

Kristin Trautner, HR Generalist, Saint Thomas Academy, via email

HR@cadets.com

and

Reed Hornung, Director of Athletics & Activities, Saint Thomas Academy, via email

rhornung@cadets.com