Administrative Assistant

Exeter High School Administrative Assistant in the Commons

(190 Days)

Description

Exeter High School is looking for an individual to join our administrative assistant team, responsible for a variety of needs, supporting students, families and staff in a student Commons area. Under the direct supervision of the principal, this candidate can provide clerical, secretarial and administrative assistance to school administration at a school site, conveying information regarding school functions and procedures; and supporting the broad array of services provided to students, parents, and school staff.

Essential Functions* Prepares, copies and distributes notices, memoranda or other correspondence for the purpose of informing school employees regarding activities, events or other work-related matters.

• Registers/enrolls new students and families. Provides information to all families regarding Swasey practices.
  
• Assists in planning and scheduling school events and activities, and maintaining calendar of school and students events for the purpose of coordinating and scheduling events such as orientation, open house, field trips, sporting events, assemblies, conferences, etc.
  
• Assists in maintaining documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance
  
• Checks in visitors to the office, including students, parents, substitutes teachers, and visitors.
  
• Answers telephone calls, and provide information and assistance to callers.
  
• Responds to inquiries from students, parents and employees, providing information, facilitating communication among parties and/or providing direction.
  
• Oversees and manages the use of the building during and after school hours.
  
• Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school.
  

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Knowledge, Skills and Abilities* Ability to describe problems and work orally or in writing to supervisor as required.

• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
  
• Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, Powerpoint, Publisher, the Internet, Outlook, electronic mail).
  
• Ability to maintain confidentiality of information regarding students, employees and others.
  
• Organizational and time management skills.
  

Qualification Profile

Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying.

Typical qualifications would be equivalent to:* Graduation from high school.

• Successful experience with school/office management preferred.
  
• Proficient in Google Drive/Docs, Word, Excel, ALMA, Pick Up Patrol
  

Application Procedure

Please apply online

Applications will be considered only when a cover letter, resume, and letters of recommendation have been attached to your online application.

Posted vacancies in SAU 16 have been approved by the School Board.

It is the policy of SAU 16 not to discriminate on the basis of race, sex, gender identity, religion, national origin, color, homelessness, sexual orientation, age, or disability in its education programs, services, activities or employment practices.

FLSA Status: Non-exempt