Administrative Assistant to Faculty and Academic Affairs

REPORTS TO: Executive Assistant to the Dean of Academic Affairs

WORK SCHEDULE: Monday through Friday 8:30am - 5:00pm

COMPENSATION: $31.51/hour + DOE + Benefits, Non-Exempt Regular Full-Time Position

CLOSING DATE: Until Filled

Ilisagvik College is rooted in the ancestral homeland of the Ià±upiat. As an institution, we are “Unapologetically Ià±upiaq.†This means exercising the sovereign inherent freedom to educate our community through and supported by our Ià±upiaq worldview, values, knowledge, and protocols. The Ià±upiaq way of life is woven into our curriculum, programs, activities, and daily interactions within Ilisagvik College and our community partners.

SUMMARY OF POSITION:

The Administrative Assistant provides administrative support to Faculty, the Executive Assistant to the Dean of Academic Affairs, and the Dean of Academic Affairs.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Performs a variety of administrative tasks including technology, travel authorization, and general administrative support to academic faculty both on campus and those delivering remote instruction.
  
• Provides administrative support to Workforce Development in data collection and TVEP/AWIB student data entry for grant-related reporting.
  
• Provides administrative support for accreditation requirements (i.e. course portfolios, program assessment, student surveys, logistics, etc.).
  
• Provides academic program assistance in faculty and department staff hiring, including contact with potential candidates (in person, by phone or email).
  
• Provides administrative support for course scheduling and course management.
  
• Processes academic supply orders for faculty (teaching supplies, books, equipment, etc.).
  
• Serves as Academic Council secretary, which includes attending meetings and taking notes, file management, drafting short reports associated with curriculum changes, and other duties as assigned.
  
• Assists Workforce Development with administrative matters (i.e. purchasing supplies, WFD schedule management, semester close out, etc.).
  
• Provides logistical support for faculty onboarding, including preparing office space, coordinating technology and supply setup, and ensuring access to campus systems and resources.
  
• Maintains a high level of confidentiality with records and information.
  
• Complies with College policies, procedures, and administrative directives, as well as state, federal, and local laws, regulations, and ordinances.
  
• Performs other related duties as assigned.
  

KNOWLEDGE/SKILLS/ABILITIES:

• Strong oral, written, and interpersonal communication skills.
  
• Demonstrated knowledge of Microsoft Office Applications (Outlook, PowerPoint, Excel and Word.
  
• Demonstrated ability to maintain confidentiality.
  
• Demonstrated ability to interact effectively in a multicultural environment, including working with various cultural organizations
  
• Demonstrated ability to interact effectively in a multicultural environment.
  
• Ability to pass a pre-employment background check.
  
• Demonstrated knowledge in one or more of the following areas: post-secondary educational systems, North Slope Borough [NSB] institutions and organizations; Ià±upiat culture, language, values, and traditions.
  
• Ability to interpret and represent North Slope community values, customs, and beliefs for the College.
  
• Ability to interpret and represent College actions and western institutions to the North Slope community.
  
• Ability to support IḷisaÄ¡vik College�s mission.
  

EDUCATION/CERTIFICATES/EXPERIENCE [Required]:

• High School graduate or equivalent.
  
• Minimum one year experience in customer service.
  

EDUCATION/CERTIFICATES/TRAINING [Preferred]:

• Associate�s Degree or equivalent.
  
• Minimum three years demonstrated administrative work experience.
  
• Valid driver�s license.
  

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to sit, stand, walk, use hands to finger, handle or feel objects, tools, controls, and reach with hands and arms. The employee is frequently required to stoop, kneel, crouch, or crawl and talk and hear; The employee is occasionally required to climb or balance, and may occasionally drive a vehicle. The employee must be able to lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

ENVIRONMENTAL CONDITIONS:The environmental conditions described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and the employee is regularly required to work indoors with a usually moderate noise level in the work environment.

BENEFITS:

Leave - 16 paid holidays and up to 36 days of paid leave

Retirement - Ilisagvik College is a public employer whose employees contribute to the State of Alaska, Public Employees Retirement System.

Health Insurance - Ilisagvik College is self-insured and Meritain Health is the health insurance third party administrator. Ilisagvik College offers health insurance to our employees with a no cost premium, and $50/pay period for each additional dependent and a low cost annual deductible of $200 for employee only and $600 for family.

Life Insurance - Ilisagvik College offers Life Insurance and Accidental Death & Dismemberment coverage through Guardian Life to employees at no cost to the employee in the amount of $100,000/per benefit.

Additional supplemental or voluntary retirement, life insurance, disability benefits offered.

If any questions, please contactjobs@ilisagvik.edu

Ilisagvik College is a Drug Free Workplace and Equal Opportunity Employer