Administrative Assistant (Part-Time) - Environmental Health

Need more information on completing a job application? See the EPC Application process here.

Job Summary

---------------

Looking to make a meaningful impact in your community while working in a supportive, mission-driven environment? The Public Health Agency is seeking a Part-Time Administrative Assistant for the Environmental Health Division whose contribution will directly improve public-facing service and internal workflow efficiency. As the first point of contact for phone calls and walk-in clients, your role will be instrumental in creating a positive, responsive experience for the public, while enabling program coordinators to focus on delivering specialized technical and regulatory services. Your support ensures that daily operations run smoothly, enhancing overall department performance and responsiveness. This position is ideal for someone who is:* Highly organized and detail-oriented

• Customer service-focused
  
• Comfortable multitasking in a dynamic office environment
  
• Looking for steady, part-time hours (up to 25 hours/week) with regular in-person presence
  

You'll handle essential administrative functions including document preparation, call and visitor management, database maintenance, meeting coordination, and data entry-all while helping to streamline internal workflows. Join a team where your professionalism and dedication will be valued and where your day-to-day contributions help protect public health and well-being. Become the bridge between community needs and environmental health solutions. APPLY TODAY!!! Hiring Range: $19.50 - $22.000 Hourly

This position is not eligible for remote work and does not include benefits.

The anticipated work schedule for this role Mondays through Fridays from 8:30am to 2:00 pm, subject to change.

Under FLSA guidelines, this position is non-exempt.

Please be advised this position may close without advance notice, should we receive a sufficient number of qualified applications.

This entry-level position provides a variety of routine administrative functions in support of the department of office; helps to facilitate efficient operations. Employment is subject to the terms, conditions, and policies detailed in the Personnel Policies Manual (PPM). This position requires regular in-person presence as an essential job function.

Essential Duties/Responsibilities

-------------------------------------

• Provides routine administrative support. Prepares, types, and proofreads detailed and special correspondence, memorandums, and other documents from brief instructions or notes. Emails and faxes documents, drafts communication for review, and makes copies.
  
• Provides exceptional customer service, both internally and externally, and provides accurate and detailed information. Answers, screens, and directs incoming calls and takes messages. greets and assists visitors and clients; provides information and responds to routine questions, complaints, and referrals.
  
• Maintains databases for tracking of information; inputs, changes, and updates information in databases, ensuring accuracy and completeness. Maintains files and folders; updates and maintains filing systems to ensure accuracy.
  
• Assists in meeting coordination, including scheduling dates, times and locations as needed.
  
• Performs data entry; tracks and maintains program data.
  
• Prepares reports, calendars, graphs, and/or spreadsheets for program activities.
  
• Creates and updates a variety of forms and documents, such as handouts, training aids, binders, etc..
  
• Sorts and distributes incoming mail and faxes; processes outgoing mail based on assignment.
  
• May maintain office equipment and supply inventory.
  
• Performs other duties as required.
  

Supervision Exercised: This classification does not have supervisory authority and requires no supervision or direction of others.

Supervision Received: Receives direct supervision. This classification normally performs the duty assignment after receiving detailed instructions as to methods, procedures, and desired end results with little room for deviation. Frequent direction, guidance, and coaching from supervisor is expected.
Qualifications

------------------

Knowledge, Skills & Abilities

• Working knowledge of Microsoft Office programs, including Word, Excel, Outlook, and Access.
  
• Strong time management skills with attention to detail. Must possess strong grammar, spelling, and punctuation skills.
  
• Ability to work with frequent interruptions, ability to organize, coordinate, and prioritize tasks and move between projects on short notice.
  
• Ability to communicate effectively and establish strong working relationships with staff, County employees, clients, and the public. Ability to provide excellent customer service.
  
• Ability to maintain confidentiality.
  
• Ability to compile and maintain accurate records and reports.
  
• Ability to work independently.
  
• Maintain regular and punctual attendance.
  

Required Education & Experience* High school diploma or equivalent education.

• One year of administrative experience.
  

+ Associate’s degree or higher may substitute for the required experience.

Licenses/Certificates

• If assigned to the Justice Services Division:
  

+ Must obtain and maintain a Criminal Justice Information Systems (CJIS) Certificate within thirty days of employment.

Pre-Employment Requirements* Must pass conditional post offer background investigation and drug screen.

Work Conditions

-------------------

Duties are performed primarily in an office and remote work environment dependent upon Department discretion and business needs. This is a part-time position regularly working up to 25 hours per week.

The classification specification above is intended to represent only the key areas of responsibilities and minimum qualifications; specific job assignments, duties, education, experience, licenses/certifications, and environmental conditions will vary depending on the needs of the department/office and the particular assignment. Changes to this document may only be made by a member of the Human Resources Department.

VISION

El Paso County will be a trusted regional leader known for excellence in county service delivery.

PURPOSE

We provide essential public services to the Pikes Peak Region in support of our residents, businesses, and communities, enhancing the freedom for all to thrive.

El Paso County is an E-Verify and Equal Opportunity Employer.

El Paso County adheres to Federal drug screening guidelines and requires a pre-employment drug screen.