Administrative Assistant, Major Gifts

Provide a full range of administrative assistant duties and responsibilities. Support the day-to-day operations of the Major Gifts office and additional Program Directors in Institutional Advancement by providing the technical and organizational skills needed to coordinate office operations within a fast-paced environment which requires a high degree of attention to detail and confidentiality.

Responsibilities and Essential Job Functions Include, but are not limited to:

• Support the Office of Major Gifts, including a team of eight development officers (five of whom work remotely and are based out-of-state) in our mission of creating and sustaining donor-centered relationships.
  
• Duties include, but are not limited to, scheduling meetings and maintaining calendars; reconciling expense reports; tracking budgets; assisting with travel arrangements and preparing travel itineraries; generating reports; performing data entry; preparing correspondence, briefs, and pledge agreements.
  
• The position also provides assistance with generating content and design of major gift proposals and other donor facing materials and partners with other offices as needed to assist with regional events such as dialogue dinners and conversations with the president. Must be able to work independently and have a willingness to embrace inter-departmental collaboration.
  
• Assists in administrative support related to the planning and execution of the comprehensive fundraising campaign, including support of the Presidential Travel Calendar. Anticipates and resolves problems, using initiative, flexibility, creativity, and a teamwork approach.
  
• This position will also provide administrative support to the Director of Advancement Information Systems.
  

Required Qualifications:

• High school graduate or equivalent and a minimum of five years of relevant administrative assistant experience. Must demonstrate excellent interpersonal and written communication skills. Should be comfortable working independently and as part of a cohesive team to achieve goals. Proficiency in Google Suite, or MS Office applications. Previous experience with database management preferred. Ability to prioritize tasks and monitor workflow.
  
• Must demonstrate an ability to work in a fast-paced environment and balance multiple projects at once while maintaining a focus of meeting deadlines and proofreading for accuracy. Must be able to maintain highly confidential information in a professional and discreet manner. Ability to work cooperatively with staff, faculty, students, and others in an environment which celebrates diversity. Occasional evening and weekend work as needed for university events and functions. Must possess excellent verbal and telephone communication skills and a willingness to use video conferencing tools on a regular basis.