ADMINISTRATIVE ASSISTANT III

Requisition No: 858278

Agency: Commission on Offender Review

Working Title: ADMINISTRATIVE ASSISTANT III - 78003050

Pay Plan: Career Service

Position Number: 78003050

Salary: $39,320.81

Posting Closing Date: 08/12/2025

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ADMINISTRATIVE ASSISTANT III - CS

FLORIDA COMMISSION ON OFFENDER REVIEW

OPEN COMPETITIVE

The Florida Commission on Offender Review, formerly known as the Florida Parole Commission, is looking to fill the

Administrative Assistant III - CS position. This position is in the Office of Executive Clemency. The Commission on Offender Review performs a vital role in Florida’s criminal justice system by preserving the autonomy needed in post-release decisions affecting Commissioners preside over weekly meetings at the central office in Tallahassee and various other state locations as required by statute. During these public proceedings, the commissioners make a variety of determinations regarding parole and other releases.

BENEFITS

• State Group Health Insurance Coverage through CHP and Blue Cross/Blue Shield.
  
• Various plans for dental, vision, and other supplemental insurance options are available.
  
• Annual and Sick Leave benefits.
  
• Ten paid holidays each year.
  
• One Personnel Holiday each year.
  
• $25,000 Life Insurance Policy (paid 100% by employer).
  
• Retirement plans that include employer contributions.
  
• Flexible Spending Accounts.
  
• Tuition waivers to attend State of Florida colleges and universities for up to six credit hours per semester.
  
• Seven paid weeks of Maternity Leave, plus two paid weeks of Care and Bonding Leave
  

DESCRIPTION

This position assists the Coordinator in carrying out the mission of the Office of Executive Clemency as set forth, crafted, and designed by the Board of Executive Clemency. The incumbent is heavy relied upon and trusted by the coordinator to handle highly confidential and sensitive information.

EXAMPLES OF WORK

• The administrative assistant performs varied and extremely confidential work providing essential support relating to Executive Clemency by assisting in the processing and entry of the many steps to provide documentation in our records/database and notification to applicants.
  
• Preliminary Review Lists being sent to the board, assisting with the preparing, quality assurance and tracking of Executive Orders, tracking supply needs, and ordering yearly office supplies, ordering archived files, and maintaining the closed file room. Hands phone calls from previous, current, and prospective applicants for clemency. Prepares and maintains various excel tracking sheets.
  
• Prepares agenda for quarterly Clemency Meetings and sends out notices to applicants of the meeting dates. Notifies applicants and/or attorneys of final decision after Clemency Meetings.
  
• Responsible for updating database after Clemency Meetings. Assist in preparing executive orders for signature circulation to the Board members. Provides applicants and/or attorneys with copies of executive orders after Clemency Meetings.
  
• Interacts with Clemency Investigations to facilitate a smooth transition from initial application entry process to the investigative phase.
  
• Update information in the applicant�s file and/or clemency database.
  
• Assist with maintaining files, records, materials, correspondence, documents, reports, and other material pertaining to clemency applications. Requires ability to draft professional letters for dissemination to interested parties.
  
• Assist with processing; maintaining; and arranging for storage and retrieval of archived documents, records, and reports.
  
• Maintain and update the inventory of office supplies within the section.
  
• Assists with phone calls as well as handling research needed to handle complex questions that might have escalated from the initial OEC call takers.
  
• Perform other duties as required.
  

Minimum Requirements

• High school diploma.
  
• Two years professional experience in Criminal Justice.
  

,

KNOWLEDGE, SKILLS, AND ABILITIES* Knowledge of proper grammar and general office procedures.

• Knowledge of Microsoft Word and Microsoft Excel.
  
• Knowledge of criminal justice/court related documents.
  
• Possess active listening skills with problem solving/critical thinking capabilities.
  
• Ability to prepare and maintain confidential and accurate information.
  
• Ability to work as part of a team, as well as independently.
  
• Ability to adapt, be flexible, and multi-task between assignments.
  
• Ability to work efficiently in stressful environment, while exhibiting exceptional coping skills and emotional maturity.
  
• Ability to communicate effectively, both verbally and in writing.
  
• Ability to interact well with both internal and external individuals.
  
• Ability to follow verbal and written instructions.
  
• Ability to review and edit data and correspondence with accuracy and completeness.
  
• Ability to sort data alphabetically, numerically, and categorically.
  
• Ability to receive and appropriately act upon critique/training in a positive manner
  

Special Notes:

BACKGROUND SCREENING REQUIREMENT: It is the policy of the Florida Commission on Offender Review that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and be screened in accordance with the requirements of Chapter 435, F.S., and, if applicable, Chapter 408, F.S. No applicant may begin employment until the background investigation results are received, reviewed, and approved by the Commission. Background investigations shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies. Also, employees are subject to background re-screening at least every five (5) years.â€

NOTE: It is unacceptable to use the statement “See resume†in place of work history. Incomplete applications will not be considered. All responses provided to the qualifying questions for this vacancy advertisement must be verifiable on your State of Florida employment application. Please use complete sentences, correct grammar, and punctuation.The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.