Administrative Assistant I, Events and Activities

Administrative Assistant I - Events and Activities

The Office of Events and Activities Life acts as a catalyst for student growth and development by

facilitating programs that provide opportunities to connect to the institution and empower students to

enrich their university experience. The Administrative Assistant for the Office of Events and Activities

provides secretarial and administrative support and serves as the front office coordinator. This position

is the key customer service representative for the Office of Events and Activities and is responsible for

the daily front-line functions of the department.

Job duties include, but are not limited to:

• Professionally and efficiently execute Cameron University�s commitment to student success.
  
• Serve as a welcoming and professional representative of the Office of Events and Activities,
  

ensuring outstanding customer service.

• Establish and maintain effective relationships with students, faculty, staff, and external
  

stakeholders to support the department's mission.

• Manage office communications, including greeting visitors, screening phone calls, responding to
  

inquiries, and directing individuals to appropriate resources.

• Provide essential administrative and operational support, including budget tracking, financial
  

reconciliation, requisition and purchase order preparation, and credit card documentation.

• Organize, facilitate, and assist with the planning and executing of campus programs and events.
  
• Support event and facility management functions, including scheduling, setting up, and
  

coordinating services for the McMahon Centennial Complex (MCC).

• Assist MCC patrons with audiovisual (A/V) needs and event logistics to ensure seamless event
  

experiences.

• Oversee the implementation and compliance of departmental policies and procedures.
  
• Collect, process, and analyze extensive data related to event attendance, student engagement,
  

and facility usage to improve program effectiveness.

• Generate reports based on collected data to support decision-making and strategic planning
  

within the department.

• Manage and maintain the department�s social media presence, creating and posting content to
  

promote events, activities, and student engagement opportunities.

• Monitor social media engagement, respond to inquiries, and analyze social media metrics to
  

enhance outreach efforts.

• Process and execute bulk mailings and other communication efforts directed at students.
  
• Maintain and order office supplies, ensuring necessary resources are available for smooth
  

department operations.

• Train, supervise, and mentor two student office assistants, fostering a collaborative and efficient
  

work environment.

• Manage incoming and outgoing correspondence, including mail sorting, tracking, and
  

distribution.

• Perform additional duties as assigned to support the department�s evolving needs.
  

SUPERVISION:

Reports directly to the Director of Events and Activities.

Supervises and guides two student office assistants.

MINIMUM QUALIFICATIONS:

• High school degree or equivalent
  
• Friendly, welcoming, helpful, and a team player
  
• Excellent customer service skills
  
• Ability to prioritize, coordinate, and complete multiple, complex tasks
  
• Collaborative working style to help achieve department goals
  
• Ability to work with students from diverse backgrounds
  
• Detail-oriented and organized
  
• Strong interpersonal and communication skills
  
• Proficient in Microsoft and Google Suite programs
  

PREFERRED QUALIFICATIONS:

• Proven writing skills
  
• Experience or knowledge of related functions
  
• Teamwork and leadership experience
  
• Associate�s or Bachelor�s Degree
  

SALARY:

$24,500

INSTITUTION: Cameron University (www.cameron.edu) is a state-supported regional institution located in Lawton, Oklahoma, that offers undergraduate and graduate degrees. Dedicated to excellence, the university provides a wide range of economic, cultural, and educational opportunities for the betterment of all citizens. Master’s-level graduate degrees are offered in business, behavioral sciences and education; baccalaureate programs are offered in more than forty disciplines, and associate degrees are offered in many other studies. The close proximity of Fort Sill contributes to an area rich in cultural diversity and provides the opportunity for many cooperative efforts. The combined community of Lawton/Fort Sill has a population of more than 100,000 and is located adjacent to the picturesque Wichita Mountains Wildlife Refuge. A copy of the University’s Annual Security Report, listing crime statistics and university policies, is available by contacting the Office of Public Safety or by accessing the report online at www.cameron.edu/ops.

APPLYING: Attachments should include a cover letter indicating experience applicable to position, resume, transcripts (unofficial are acceptable at this point), names, email addresses, and telephone numbers of three professional references

DEADLINE: Applications will be accepted until the position is filled; however, only candidates whose applications are received by July 18th are assured of receiving full consideration

EEO/AA Employer/Vets/Disability

JOB - C3612B