Administrative Assistant

Are you highly organized, proactive, and looking to be a key part of a growing team? We’re hiring a Full-Time Administrative Assistant for our Baton Rouge office. This in-office position supports daily operations, assists Project Engineers, and helps maintain a positive, efficient work environment.

You’ll report directly to the Manager of Corporate Services, based out of our Raleigh, NC office.

In this dynamic role, you'll be responsible for a variety of administrative, operational, and support tasks that help keep our team productive and our office running smoothly.

• Assist with the coordination, logistics, and construction site check ins for the upcoming office move
  
• Provide comprehensive administrative support to local staff and project engineers
  
• Maintain document retention systems and organize physical/digital records
  
• Proactively identify areas where help is needed and offer solutions
  
• Manage calendars, meetings, and office schedules
  
• Prepare bid documents, contracts, internal reports, memos, and documentation
  
• Run local errands (mileage reimbursed)
  
• Maintain office supplies and order as needed
  
• Assist at Reception-Answer phones and greet visitors
  
• Assist with employee relations tasks/events as directed, supporting team morale and communication
  
• Help foster a positive and inclusive office environment
  
• Take initiative to solve problems, think outside the box, and improve workflows
  

• 2+ years of administrative experience
  
• Cheerful, dependable, professional disposition and strong interpersonal skills
  
• Willingness to learn and take on new challenges with a positive attitude
  
• Excellent organization and attention to detail
  
• Ability to think critically, solve problems, and adapt to changing needs
  
• Proactive mindset - seeks out work rather than waiting for direction
  
• Comfortable working independently and as part of a team
  
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
  
• Familiarity with document retention and office management practices
  
• Experience supporting professional teams (engineering or technical background a plus)
  
• Valid driver�s license and reliable transportation