Administrative Assistant

Important Recruitment Information for this vacancy:

• Job Posting closes:August 20, 2025
  

Kansas Department of Transportation

At KDOT, we reward our staff’s hard work by providing training opportunities, a family-oriented work environment and service recognition. Promotional opportunities, free parking, and potential hybrid work schedules are also offered. KDOT is a great place to work, so come be part of our team!

Verification of identity and employment eligibility to work in the United States is required by federal law. For a list of acceptable documents that establish these criteria, please refer to the federal Form I-9. KDOT does not provide sponsorships for this position.

E-Verify: The Kansas Department of Transportation (KDOT) participates in E-Verify and will provide the federal government with your I-9 information to confirm that you are authorized to work in the U.S. For additional information regarding E-Verify, please click here. For additional information regarding Immigrant and Employee Rights (IER) please click here.

About the Position:

• Who can apply:Anyone
  
• Classified/Unclassified Service:Unclassified
  
• Full/Part-time:Full-Time
  
• Regular/Temporary:Temporary
  
• Work Schedule:Monday - Friday
  
• Eligible to Receive Benefits:No
  
• Veterans� Preference Eligible:Yes
  
• Search Keywords:Holton, Oskaloosa, Lawrence, Ottawa, Osage City, Eskridge, Alma, Wamego
  

Compensation:

• Base Hourly Pay:$15.03
  

Position Summary & Responsibilities:

Position Summary:

This temporary Administrative Assistant position is located in Topeka, at the Eisenhower State Office Building, and is within the Office of Civil Rights. This position reviews, scans, uploads, indexes, and verifies past and current files related to Disadvantaged Business Enterprises (DBE) and Equal Employment Opportunity (EEO), serves as backup receptionist, and provides other general office support as needed.

Qualifications:

Minimum Qualifications:

• Six months of experience in general office, clerical, or administrative support.
  
• Education may be substituted for experience as determined relevant by the agency. Transcripts are required for education to be considered.
  

Preferred Qualifications:

• Experience with Microsoft Suite, Adobe Professional, and records management workflow software.
  

Post-Offer/Pre-employment Requirements:

• Kansas Tax Clearance Certificate required in accordance with Executive Order 2004-03. Each applicant (even non-residents) who is selected for a State of Kansas job vacancy must apply for a Tax Clearance Certificate within 10 days from the date of the offer letter by accessing the Kansas Department of Revenue's (KDOR) website at www.kdor.ks.gov/apps/taxclearance/Default.aspx .
  

If you need assistance with the tax clearance, please contact KDOR at (785) 296-3199 or by email at kdor_specialprojects@ks.gov

Recruiter Contact Information:

• Name: Tulsa Wade
  
• Email: KDOT.HQ.JobApps@ks.gov
  
• Phone: (785) 296-7242
  

Job Application Process

• First Sign in or register as a New User.
  

Complete or update your contact information on the Careers -> “My Account Information†page. This information is included on all your job applications.

• Start your draft job application, upload other required documents, and submit when it is complete.
  

+ Manage your drafted and submitted applications on the

Careers -> “My Job Applications†page.
Check your email and the “My Job Notificationsâ€* page for written communications from the Recruiter.

+ Email - sent to the Preferred email on the

“My Account Information†page.

+ Notifications - view the

Careers -> “My Job Notifications†page.

Helpful Resources at jobs.ks.gov: “How to Apply for a Job - Instructions†and “How to Search for a Job - Instructions"

Optional Documents for this Application to be Complete

Upload these on the Careers - My Job Applications page

• Transcripts (if substituting education)
  
• DD214 (if you are claiming Veteran�s Preference)
  

Upload these on the Attachments step in your Job Application

• Resume (or choose existing if you have one)
  
• Cover Letter
  

Helpful Resources atjobs.ks.gov: “How, What, & Where do I Upload Documentsâ€

How to Claim Veterans Preference

Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determined by the hiring manager.

Learn more about claiming Veteran’s Preference

How to Claim Disability Hiring Preference

Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.

Learn more about claiming Disability Hiring Preference

Equal Employment Opportunity

The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability, or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.