Administrative Assistant

We are seeking a highly organized and professional District Administrative Assistant to support the Managing Director and the successful operation of the district. This individual will play a key role in magnifying our team’s efforts through strategic social media use, assisting with recruiting efforts-particularly on college campuses-and organizing community volunteer projects. The position is essential to the smooth operation of office processes, exceptional member service, and strong community engagement.

• Associate degree in business or equivalent related work experience.
  

• Excellent customer service, communication, problem-solving, and organizational skills.
  
• Strong social media skills to help promote district activities, recruiting efforts, and community involvement.
  
• Solid computer proficiency, including Outlook, Word, Excel, PowerPoint, CRM systems, and other relevant software.
  
• Ability to be flexible and adapt to a changing work environment.
  
• Ability to maintain confidentiality and handle sensitive information professionally.
  

• Supports office operations related to organization and communication such as preparing documents, distributing incoming work, filing documents, scheduling meetings, greeting visitors, answering incoming communications, updating social media tools, etc.
  
• Uses social media platforms to promote the team�s work, recruit new representatives, and highlight community involvement.
  
• Assists in planning and executing volunteer projects in the local community.
  
• Assists with recruiting, especially on college campuses-this may include prescreening candidates, scheduling interviews, representing the organization at career fairs, and coordinating follow-up.
  
• Answers questions and determines appropriate referral for members� requests and sales leads.
  
• Acts as Home Office liaison for required service items and education and training topics.
  
• Responds to inquiries in a pleasant and helpful manner using polite and professional communication.
  
• Assists with contracting and licensing processes for representatives, including helping with licensing requirements and training tools.
  
• Assists with fraternal processes: submitting requests, filing reports, making arrangements, reconciling receipts, etc.
  
• Prepares and submits expense reports to Home Office.
  
• Supports staff accountability and performance tracking.
  
• Works directly with the Managing Director to implement and support initiatives that drive district success.
  
• Specific duties may vary based on the needs of the district and the operational style of the Managing Director.
  
• Performs other duties as needed.
  

• Frequently required to sit, talk or hear, and use hands to handle or touch objects or controls.
  
• Regularly required to stand and walk. Occasionally required to stoop, bend, or reach above the shoulders.
  
• Occasionally lift up to 25 pounds.
  
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, and depth perception.
  

Job Type: Full-time

Pay: From $19.00 per hour

Expected hours: 37.5 per week

Benefits:

• 401(k)
  
• 401(k) matching
  
• Dental insurance
  
• Flexible spending account
  
• Health insurance
  
• Health savings account
  
• Life insurance
  
• Paid time off
  
• Referral program
  
• Retirement plan
  
• Vision insurance
  

Ability to Commute:

• Conway, AR 72034 (Required)
  

Work Location: In person