Administrative Assistant

Stella-Jones is North America's leading producer of industrial pressure-treated wood products. Responding to the vital infrastructure needs of our economy, we manufacture and distribute railway ties, utility poles, residential lumber and industrial wood products across the continent.

Stella-Jones recruits team members who embody our core values and desire an environment where growth is inspired, dedication is recognized, and achievement is rewarded. Our ever-expanding footprint provides a great prospect for career advancement as we seek to develop our emerging leaders.

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The Administrative Assistant position will perform duties of routine clerical and administrative support as well as implement administrative systems, procedures and policies, and monitor administrative projects.

• Coordinate, organize and perform general administrative duties to include typing, faxing, copying, answering telephones and filing as needed.
  
• Gather, sort and distribute incoming and outgoing mail within the department.
  
• Schedule and coordinate meetings, appointments, and travel arrangements for department staff.
  
• Answer telephones, route calls, and/or take messages.
  
• Ensure operation of equipment by completing preventive maintenance requirements; call for repairs.
  
• Maintain office supplies for department; approve special office supply requests.
  
• Maintain department files and library including record retention program.
  
• Prepare and submit monthly forms, invoices, and check requests.
  
• Assures that all assigned projects are completed in a timely and efficient manner and follow-up is done on all administrative details.
  
• Provide backup support to front desk receptionist.
  
• Perform other related duties as assigned.
  

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

• Five years of Administrative Assistant/Executive Assistant experience supporting management staff in a professional office environment; or equivalent combination of education and experience
  
• Experience with Microsoft Office Products and email in addition to a strong attention to detail and accuracy
  
• Excel experience highly preferred
  
• Confidentiality, multitasking and flexibility required
  
• Excellent written and verbal communication
  
• Strong interpersonal skills and good judgment
  
• Ability to work flexible hours as necessary
  
• Experience with Microsoft Office Products and email in addition to a strong attention to detail and accuracy
  

As a Stella-Jones employee, you will have access to excellent benefits and incentives including:

• The security of working for a company designated as an essential workplace
  
• Comprehensive total benefits package with 3 medical plans to choose from
  
• Several company-paid benefits including:
  
• Dental and Vision coverage
  
• Life insurance and Accidental Death & Dismemberment (AD&D) policies
  
• Long-Term Disability Coverage
  
• Access to a robust employee assistance program
  
• Competitive compensation
  
• Annual bonus program opportunity
  
• 401(k) savings plan with generous Company match (150% on the first 4% deferred)
  
• 2 weeks paid vacation and 9 holidays
  
• Career advancement opportunities
  
• Ability to purchase Company stock
  

Equal Opportunity Employer/Veterans/Disabled