Records System Specialist II

Salary

$40,904.00 - $54,932.00 Annually

LocationMichigan, MI
Job Type

Certified-Regular Civil Service

Job Number

202501012

Department

Police Department

Opening Date

08/06/2025

Bargaining Unit9000-Non Union Salary Regular Service General

Description

---------------

Under general supervision, plans, directs and coordinates complex clerical work involving recording, updating and otherwise maintaining records of a detailed, specialized, and/or confidential nature.

Examples of Duties

----------------------

• Ensures the accuracy and up-to-date maintenance of a major departmental or City-wide record keeping system, including master records and files.
  
• Ensures the confidentiality and security of records and record systems.
  
• Ensures the verification of employees' personal data on submitted documents with data maintained in master records.
  
• Ensures the implementation of procedural changes to record keeping systems resulting from changes in labor agreements, City ordinances, governmental laws and court rulings.
  
• Develops strategic plans, resolves organizational and operational problems, designs new projects and establishes policies in conjunction with management.
  
• Responds to difficult problems and/or inquiries falling outside of regular procedures and initiates actions for resolution.
  
• Prepares summary and detailed reports, charts and tables.
  
• Prepares programming codes to generate specific reports within programmed parameters.
  
• Oversees the training of staff, monitors their development and evaluates their performance.
  
• Gathers and compiles information through file searches, record reviews and database inquiries.
  
• Organizes and disburses pension checks, employee paychecks, and central disbursement account checks.
  
• Oversees the implementation of stop payment checks, replacement checks, pay advances and adjustments.
  
• Oversees the distribution of checks due and payable by the City of Detroit for obligations incurred, which includes but is not limited to payroll, pension, pension refund, and personal services checks.
  
• Investigates and implements garnishments, tax levies, court orders, and similar assignments against monies due from City employees and officials.
  
• Provides administrative and technical support in monitoring, evaluating and auditing departmental data and internal computer systems.
  
• Provides administrative support in monitoring and evaluating technological communication devices.
  
• Serves as the departmental representative with other agencies.
  

Minimum Qualifications

--------------------------

High school graduation or GED and preferably two (2) years of college or an associate degree with a specialization in business or records management is preferred.

Three (3) years of office experience involving high volume records maintenance, preferably involving timekeeping, payroll, employee records. One (1) year of supervisory, team or project leadership experience is preferred.

Supplemental Information

----------------------------

Evaluation Plan

• Interview: 70%
  
• Evaluation of Training, Experience & Personal Qualifications: 30%
  
• Total of Interview and Evaluation T.E.P: 100%
  

Additional points may be awarded for:* Veteran Points: 0 - 15 points

• Detroit Residency Credit: 15 point
  

EMPLOYMENT BENEFITSThe City of Detroit offers a competitive and comprehensive employee benefit package. We pride ourselves on the longevity of our employees. Part of the reason for the low turnover rate is the exceptional benefit package listed below. Benefits include, but are not limited to the following:

HEALTH* Medical - Eligible for hospital, surgical, and prescription drug benefits.

• Dental
  
• Vision
  

INSURANCE* Life Insurance - Optional group insurance available to employee and their family. The City pays 60% of premium for first $12,500 of employee life insurance. Employee may purchase, at own expense, life insurance for spouse and each dependent.

• Long-Term Disability Insurance (Income Protection Plan) - The City offers disability insurance through payroll deductions for persons who become disabled and who are not yet eligible for a service retirement.
  

PAID TIME OFF* Sick Leave

• Vacation
  
• Holidays
  

OTHER LEAVE BENEFITS

The City also has the following paid and unpaid leaves; funeral leave, Family and Medical Leave, jury duty, military duty leave, unpaid personal leave,

RETIREMENT BENEFITS

City Employees Retirement System

As a regular City employee you automatically become a member of the General Retirement System. This entitles you to a retirement allowance after:

• Completion of thirty (30) years of service;
  
• At age sixty (60) if you have at least ten (10) years of service, or
  
• At age sixty-five (65) with eight (8) years of service.
  
• In the event of disability, other eligibility rules apply);
  
• An early, actuarially reduced, retirement is offered after you have attained at least twenty-five (25) years of service;
  
• Employees are vested after ten (10) years of service, regardless of age.
  

ADVANCEMENT OPPORTUNITIES - Employees have many opportunities for growth and career advancement throughout all City departments and divisions.

Have a successful career with the City of Detroit. Always remember that you are a part of a team with a common Vision of delivering excellent service to the citizens of the City of Detroit.