PEAK - Administrative/Financial Coordinator

This position at the Department of Geography & Environmental Sustainability is being filled through OU's PEAK Temporary Staffing Services.

Duties:

Provides administrative and financial assistance to a department or college by performing accounting, financial analysis, payroll, project coordination, personnel and administrative coordination, and event planning.

• Manages all departmental accounts.
  
• Reconciles monthly financial reports to clear outstanding expenses, payroll, budget revisions, and transfers.
  
• Creates cost spending certification reports.
  
• Monitors and ensures money is spent correctly.
  
• Sets up new vendors and ensures invoices are on the correct accounts.
  
• Makes cash deposits into special accounts.
  
• Maintains budget and grant administration, Pcard management, and OU Foundation funds.
  
• Analyzes departmental financial procedures.
  
• Makes recommendations for change and develops strategy for change.
  
• Acts as the payroll coordinator for the department or provides oversight.
  
• Collects time sheets, enters into PeopleSoft, tracks leave, completes ETR's, and special pays.
  
• Submits all paper PAF, EPAF, EDR, travel, and PET's. Picks up pay checks as needed.
  
• Coordinates and carries out projects or assignments requiring initiative, independent action and specialized knowledge or expertise.
  

May include producing in* house publications, performing public relations functions, and monitoring staff to ensure guidelines and procedures are followed.

• Handles personnel issues.
  
• Completes new employee paperwork and ensures accuracy.
  
• Contacts various offices to request information as needed.
  
• Opens and monitors positions in PeopleSoft, updates time supervisor, assigns required trainings, and runs reports as needed.
  
• May conduct some training of office personnel.
  
• Secures computer access.
  
• Works with Human Resources Department on various issues.
  
• Performs administrative duties including but not limited to ordering and tracking supplies, making travel arrangements, reimbursements, keeping a calendar, setting up meetings and appointments, and assisting with various awards and award committees.
  
• Solves departmental problems as they arise.
  
• Assists with the development, implementation, and interpretation of policies and procedures, ensuring compliance with federal, state and university policies and regulations.
  
• Coordinates special events, to include but not limited to ordering catering, mailing invitations, setting up PA system, assisting speakers, and reserving rooms.
  
• May supervise staff employees.
  
• Assists with hiring, training, evaluating and delegating tasks to employees.
  
• Ensures work is completed in a timely manner.
  
• Oversees records maintenance (inventory, personnel, office files, etc)
  
• Provides Faculty support with purchases, travel and faculty liaison, policies and procedures, faculty awards, funding requests, reimbursement requests.
  
• Performs various duties as needed to successfully fulfill the function of the position.
  

Job Requirements Education:

Required: Bachelor's degree in Accounting, Finance, Business, Management, or related field..

Equivalency/Substitution: Will accept 48 months of related experience in lieu of the Bachelor's degree.

Experience:

Required: None.

Required Knowledge, Skills, Abilities:

• Working knowledge of office procedure
  
• Working knowledge of accounting processes
  
• Knowledge of Microsoft Office Suite (Outlook, Excel, and Word)
  
• Excellent interpersonal skills
  
• Ability to work as a team member
  
• Ability to complete tasks in an efficient and timely manner
  
• Ability to multitask and selfmotivated
  
• Ability to communicate verbally and in writing
  
• Advanced computer skills with wide knowledge of business software
  
• Detail oriented for accuracy of data and information
  
• Highly organized and able to handle multiple projects and deadlines
  

Working Conditions:

Physical:

Sit for prolonged periods. Communicate effectively and listen. Ability to engage in repetitive motion.

Environmental:

Standard office environment.

Equal Employment Opportunity Statement

The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.

Why You Belong at the University of Oklahoma

The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!

Hiring contingent upon a Background Check? YesSpecial Indications None
Job Posting Aug 6, 2025JOB DESCRIPTION HELP

Required Attachments

Documents required for this position are listed under the "Required Attachments" section of this job listing. You will be required to upload and attach these documents in the application process.

Important: ALL required documents must be attached to your job application or your documents will not be visible to the hiring department!