Office Manager/Purchasing

Silver State Baking Company LLC is seeking a highly organized, resourceful, and versatile Procurement & Office Manager to serve as a utility player across sourcing, operations, and administrative functions. Must have a can do attitude.This role combines ingredient procurement with office management duties including bookkeeping, file organization, project tracking, and spreadsheet management. The ideal candidate is detail-oriented, proactive, and thrives in a fast-paced environment supporting a growing commercial bakery.

Key Responsibilities:

Procurement & Vendor Management

• Source ingredients and packaging materials from multiple suppliers; secure competitive pricing and terms.
  
• Maintain an active database of vendors, pricing, lead times, and key contacts.
  
• Request and compare quotes from at least three manufacturers for every new ingredient.
  
• Track and organize supplier documentation, including COAs, spec sheets, and allergen statements.
  

Office Management & Administrative Support

• Manage day-to-day administrative functions including digital filing, supplies, vendor setup, and operational needs.
  
• Maintain and update production files, costing sheets, internal tracking logs, and recipe documents.
  
• Support bookkeeping duties including invoicing, PO tracking, and QuickBooks data entry or review (if applicable).
  
• Coordinate with internal departments (R&D, QA, Production) to ensure accurate and timely information flow.
  

Project & Task Management

• Assist in tracking client projects, deadlines, and R&D progress using spreadsheets or project management tools.
  
• Help monitor and manage production-related costing and COGS updates.
  
• Support leadership in organizing team meetings, taking notes, and following up on action items.
  

Data & Documentation

• Create and maintain structured spreadsheets for ingredient pricing, costing breakdowns, and margin analysis.
  
• Organize folders by client and product line for full traceability.
  
• Ensure all files are audit-ready for certifications and inspections (e.g., SQF, FDA, kosher, non-GMO).
  

Qualifications:

• 3+ years of experience in a procurement, office management, or operations support role (food manufacturing preferred)
  
• Excellent organizational and multitasking skills
  
• Proficiency in Excel/Google Sheets and document management systems
  
• Familiarity with QuickBooks or other bookkeeping software (preferred)
  
• Strong communication skills and ability to collaborate across departments
  
• Comfortable working independently with a proactive, problem-solving mindset
  
• Knowledge of food industry standards and documentation (a plus but not required)
  

Preferred Skills:

• Experience sourcing food ingredients or packaging
  
• Exposure to cost accounting or financial analysis
  
• Familiarity with import/export or domestic freight logistics
  
• Bilingual (Spanish or Mandarin) is a plus
  

Compensation:

• �Compensation is $20+ with incentives and room to grow DOE (Depending on Experience)
  
• Potential for bonuses based on cost savings, performance, and successful project execution
  

About Silver State Baking Company LLC:

We are a rapidly growing commercial baking manufacturer specializing in clean-label, high-protein, functional cookies and bars for brands nationwide. Our team thrives on collaboration, speed, and accountability. This is an exciting opportunity to join a growing company in a hybrid operations/admin role that’s critical to our success.

Job Type: Full-time

Pay: $25.00 - $30.00 per hour

Expected hours: 40 per week

Work Location: In person