Office Assistant

Office Assistant (Year-Round, Part-Time, Hourly)

Hunt Hill Nature Center, Inc. (HHNC), is a private, not-for-profit organization, open to all, dedicated to fostering understanding, appreciation and protection of the environment. HHNC provides hands-on outdoor education to youth, adults and the public. HHNC protects 598 acres of WI lands and waters.

Summary:

Reporting to the Executive Director, the Office Assistant (OA) serves a wide facet of roles related to office duties to support the functioning and promotion of Hunt Hill Nature Center. As a new position, the following are only estimations of responsibilities and may change from week to week based on the needs of Hunt Hill. Bookkeeping and office responsibilities make up 30%; administration and marketing of programs makes up 50% of the responsibility, 10% is assisting in other camp needs.

Responsibilities may change based on the needs of Hunt Hill.

Specific Duties Include:

• : Assist in data entry, accounts receivable & payable, managing invoices, financial transactions, quarterly reports, payroll, etc.
  
• : Answer phone calls; check and update voicemail; greet visitors; sort mail; donor and volunteer recognition; nature store management; keep lobby and office area clean; complete and submit necessary business paperwork
  
• Admin for all Perfectmind processes; collecting funds for programs; updating and tracking enrollments;
  
• : Develop and share publications to promote programs; use multimedia and community contacts to promote programs; coordinate mailings; coordinate promotional opportunities; monitor attendance for strategic promotional pushes to boost attendance; keep website and social media up to date with event postings, recaps and interesting content
  
• Other Camp Needs
  
• Identify and implement cost saving techniques to decrease expenses; solicit volunteers and grants/sponsorships;
  
• Serve as a Cooperating Camp Team Member to help fill in, as needed, for various jobs throughout the camp
  
• Cleaning, kitchen work, laundry services, etc.
  
• Shadow office manager and help with tasks as assigned
  
• Complete other jobs as assigned by the Executive Director
  

Qualifications:

• Minimum of Associates Degree or 5+ years of work experience in accounting, marketing, and/or business.
  
• Proficient professional communication skills, including written, phone and email etiquette.
  
• Proficient or willing to become proficient in general accounting
  
• Skilled use of social media platforms.
  
• Competent with design programs (canva, adobe, publisher, etc.) and development of promotional materials.
  
• Experience with website management through WordPress.
  
• Work flexible hours, including some weekends and evenings.
  
• Experience working at summer camp is a plus.
  
• Ability to withstand physical demands which involve lifting, carrying, twisting, climbing ladders, stooping, bending, reaching, walking, standing and sitting; and working in a variety of temperature extremes and weather conditions.
  
• US Citizen or lawful permanent resident with a valid driver�s license.
  

Qualities:

• Superior work ethic, thorough follow-through, self-starter, and strong attention to detail.
  
• Excellent time management, planning and organizational skills, sound judgement under pressure.
  
• Interest in sciences/environment.
  
• Team player with the ability to handle multiple tasks simultaneously; able to shift gears quickly.
  
• Ability to work both independently and as part of a team.
  
• Capacity to work easily and effectively with a wide range of people, build relationships, be diplomatic and exhibit sensitivity to and understanding of the dynamics of a complex organization.
  
• Must be willing to participate in various camp projects and visitor services.
  
• Creative and enjoy thinking ‘outside the box�.
  

Compensation:

• This is a year-round, hourly position; averaging 30 hour work weeks.
  
• Starting wage of $16-$17/hour.
  
• Employees qualify for paid vacation time and matching retirement plan upon successfully reaching employment landmarks. Health insurance is not available.
  
• Hours have a good deal of flexibility, but some evenings and weekends may be required.
  
• Beautiful location in a fun and supportive work environment.
  

To Apply:

Send cover letter, resume and 3 references to: Nikki Janisin, Hunt Hill Nature Center. Email applications are welcome at: .

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Before any offer is extended, a confidential background, credit and criminal check will be conducted. Hunt Hill Nature Center provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, protected veteran status, sexual orientation, gender identity or expression, genetics or any other characteristic protected by federal, state or local laws.

Job Type: Part-time

Pay: $16.00 - $17.00 per hour

Expected hours: 25 - 30 per week

Benefits:

• Flexible schedule
  
• Paid time off
  
• Professional development assistance
  
• Retirement plan
  

Education:

• Associate (Required)
  

Ability to Commute:

• Sarona, WI 54870 (Required)
  

Work Location: In person