Judicial Specialist 2

The Fifth Judicial Magistrate Court in Roswell, Chaves County, New Mexico has one job opening for a full-time, perm classified Judicial Specialist 2 position #10118128-23500. The position is in a Range GG with a target pay range of $19.57 to $24.47 hourly. Hours are Monday through Friday, 8:00 a.m. - 4:30 p.m.

GENERAL STATEMENT OF DUTIES

Acting under general supervision prepare and process court documents, perform judicial procedures and work with the court case management system.

EXAMPLES OF JOB DUTIES

• The Judicial Specialist 2 is responsible for using the case management system to open, docket, and close cases based on judgement details.
  
• Provides customer service information with a high volume of pro se litigants by providing general procedural information without giving legal advice.
  
• Uses the case management system to (1) open cases - determine case type/cause of action and assess and receipt filing fee if required; (2) docket cases - review documents and determine appropriate event codes, enter data, scan documents, and link related scanned images; and (3) close cases - determine and enter closing events, disposition type, and judgement details.
  
• Assesses, receipts, records, and reconciles monies, and prepares bank deposits; follows cash handling procedures.
  
• Processes, maintains, and distributes documents, files, and case materials.
  
• Uses electronic filing to review incoming filings for format, signatures, event code, and filing fees.
  
• Processes and expedites orders of protection.
  
• Accurately disburses bond payments, and prepares and maintains bond reports.
  
• Reconciles billing and invoices from contracted vendors provided for Specialty Court Programs.
  
• Prepares, proofreads, edits and mails out documents such as notices and final orders.
  
• Executes on case hearings, which may include: orders to show cause, bench warrants, recusals, excusals, pleadings, and rule extensions.
  
• Maintains cash till and ensures court fees are accurately assessed, paid, receipted, and correctly recorded in the case management system.
  
• Provides public case information to parties, attorneys, law enforcement agencies, and other outside agencies.
  
• Orders, reviews, sorts, and organizes jury summons.
  
• Prepares alpha list, random list, voir dire sheet, and seating chart for jury trials.
  
• Organizes case files for microfilming, archiving, and destruction.
  
• Prepares exhibits and hard copy case files.
  
• Researches automated, hard copy, and microfiche files for case status data.
  
• Certifies and prepares court records, tapes, logs, and exhibits for cases on appeal to higher courts.
  
• Ensures the office, courtrooms, and equipment are operational.
  
• Ensures judicial calendars and schedules are maintained.
  
• Serves as a court monitor.
  
• Under general supervision will perform clerical and technical duties involved in case processing, file maintenance, jury management and the conduct of the clerical business of the court.
  
• Manages jury trial calendar request for judges to schedule upcoming jury trials.
  
• Advising internal staff of the jury procedures/ when jurors are reporting/ updates on specific trials
  
• May serve as a courtroom clerk, produce Instant J&Ss, and obtain signatures from the parties/counsel of record, assigned judge, file, and distribute.
  
• Provide support to other magistrate or district courts within the judicial district.
  
• The daily routine includes working with prospective jurors. Instructing them on how to complete their information online and/or providing appropriate forms when necessary.
  
• Other duties include answering phone calls, addressing incoming and outgoing correspondence, maintaining office supplies, etc.
  
• Coordinates program participation with Specialty Programs within the Court.
  
• Accepts, maintains, and files court exhibits, which may include hazardous and or dangerous items.
  
• Gathers, delivers, and files recordings, receipts for log and exhibits to provide accurate record keeping procedures.
  
• Troubleshoots recording equipment, runs updates, and maintains technical logs.
  
• Responsible for retention of case material and marks for identification logs, files, and safeguards evidence as a public, sequestered or sealed exhibit.
  
• Acts as a liaison between court personnel, litigants, or attorney to advance court proceedings.
  
• Other duties as assigned.
  

COMPETENCIES/QUALIFICATIONS

The successful applicant should demonstrate knowledge of legal terminology and phrases; basic knowledge of jury service; filing methods; case processing; knowledge of Specialty Court Programs; research methodology; project management techniques; court fee accounting practices; court monitoring procedures; Court Clerk’s Procedures Manual and Code of Ethics; court’s and States Language Access Policies, access to the Certified Language International Interpreting Line; and general organizational structure of the judiciary.

WORK ENVIRONMENT AND PHYSICAL DEMANDS

The following functions are representative, but not all-inclusive of the work environment and physical demands an employee may expect to encounter in performing tasks assigned to this job. Work is performed in an office or court setting. A valid driver's license and travel may be required. The assigned work schedule may include overtime. The employee must regularly interact positively with co-workers, clients, the public, judges, and justices.

• This job description is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions performed
  

BENEFITS

• Medical/Dental/Vision/Rx, Short, and Long Term Disability Insurance Programs, employee assistance program (EAP) [http://www.mybenefitsnm.com/]
  
• State paid life insurance, supplemental and dependent life insurance
  
• Optional flexible spending accounts for medical, day-care, and travel expenses
  
• Paid vacation and sick leave up to eight (8) weeks
  
• Eleven (11) paid holidays
  
• Up to 12 weeks of paid parental leave
  
• Deferred Compensation 457(b) plan
  
• Lifetime Defined Benefits Retirement Plan [http://www.nmpera.org/]
  
• Flexible work schedules and alternative work locations*
  
• Free health care, Rx, and lab work at the facility (Stay Well Health Center) in Santa Fe, NM
  
• Bilingual compensation*
  
• Training and career development opportunities
  
• Higher education opportunities, educational leave, and tuition reimbursement
  
• May qualify for the Public Service Loan Forgiveness Program (PSLF)
  
• May receive overtime holiday or shift differential pay*
  
• May receive physical fitness leave*
  
• What are your benefits worth?
  

MINIMUM QUALIFICATIONS

Education: A high school diploma or GED.

• Education Substitution: None.
  

• Experience: Two (2) years of experience in court case processing, a legal secretarial or related field such as advanced customer service, data processing, and/or banking/financial experience.
  

• Experience Substitution: Additional post-secondary education in a related field may substitute for up to one (1) year of experience. Thirty (30) semester hours equals one (1) year of experience.
  

Typing Certification: A typing certification from the New Mexico Department of Workforce Solutions (www.dws.state.nm.us) or similar may be required. If certification is required, a typing proficiency score of at least 35 net words per minute is mandatory. The New Mexico Workforce Connection Certification must have been issued within five (5) years of application.

• Certification: May be requested to complete the NM Court Monitor Certification Examination.
  

Fifth Judicial District Court

Roswell Magistrate Court of Chaves County

Maria Borunda, Court Manager

400 N. Virginia, Suite G-1

Roswell, NM 88201

Phone: 575-624-6088