Grants & Contracts Specialist Sr.

Position Description

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Human Services, a department of the City of Seattle, funds and operates programs and services that meet the basic needs of the most vulnerable people our community - families and individuals with low incomes, children, domestic violence and sexual assault victims, homeless people, seniors, and persons with disabilities.

The Safe and Thriving Communities (STC) division was created in response to the Black Lives Matter protests in 2020 and ensuing community advocacy efforts that urged the City to focus on BIPOC communities and shift safety investments into community-based organizations.

This position will be under the Mayor’s Office on Domestic Violence and Sexual Assault (MODVSA) which resides within the Safe and Thriving Communities division. MODVSA funds organizations that support individuals, families, and communities in addressing domestic violence and sexual assault.

This position coordinates and participates in the selection, negotiation, preparation, and administration of a variety of service contracts, sub-contracts, and interagency agreements in support of MODVSA. The Grants and Contracts Specialist position requires knowledge of the principles, methods, and legal requirements of contract preparation, negotiation, and administration.

This position will report to the Grants and Contracts Supervisor with MODVSA.

Job Responsibilities

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• Prepare and execute contracts and amendments.
  
• Monitor agency performance and compliance with performance standards and Federal, State, and local regulations. Monitoring activities include regular desk monitoring, annual reviews and site visits.
  
• Reviews and monitors accounting and service records of contractors to determine actual costs for services provided; reviews and monitors monthly invoices; ensures amounts charged comply with contract provisions and applicable laws, rules, and regulations; approves release of funds to reimburse contractor; may conduct annual fiscal assessments, and semi-annual analysis of contractor expenditure reports.
  
• Act as a liaison between internal partners, external partners, agencies, community groups, and service providers.
  
• Support agencies in meeting complex program requirements through technical assistance and training. Act as a resource for policy implementation to support high quality program operations.
  
• Analyze and interpret policies and Washington Administrative Code regulations
  
• Prepare reports, presentations, correspondence and other written material on programs and services for internal and external stakeholders.
  
• Performs other related duties of a comparable level/type as assigned.
  

Qualifications

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Minimum Qualifications:

Education: Bachelor’s Degree in Public Administration, Business, Contract Administration, Social Work, Public Health, or other human services related field. (or a combination of education and/or training and/or experience to perform the work of the class).

Experience: Two years of professional experience in contract administration, budget management, planning, or human services administration.

OR: An equivalent combination of education and experience that demonstrates the ability to perform the position duties.

Desired Qualifications:

• Experience working with community-based organizations and community groups in the area of addressing gender-based violence.
  
• Experience developing contracts and monitoring for compliance with fiscal and programmatic standards.
  
• Experience implementing, analyzing, and/or ensuring compliance with complex State/Federal/local laws, regulations, policies, and procedures in the provision of services to vulnerable populations.
  
• Experience in providing technical assistance to strengthen compliance with contract terms or service delivery.
  
• Experience staffing and/or facilitating small and large community meetings.
  
• Extensive knowledge of human service programs and providers.
  
• Proven track record of providing customer service to a diverse set of stakeholders.
  
• Proven track record of data review, analysis, and evaluation.
  
• Strong written, oral, and interpersonal communication skills with the ability to effectively communicate with peers, external partners, and those in leadership positions.
  
• Understanding of race & social justice principles and impacts of systemic racism and oppression on communities served by the Safe and Thriving Communities Division and Human Services Department.
  
• Demonstrated proficiency with standard computer software including Microsoft 365 (Microsoft Outlook, Word, Excel, Teams, SharePoint, PowerPoint applications).
  

Additional Information

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Your application will not be reviewed if these items are missing or incomplete.

This opportunity is required to be in the office a minimum of three days a week

The full salary range for this classification is $41.62 - $48.58 an hour.

Hiring Process

Applications are reviewed after the posting closes. Qualified candidates must submit the following to be considered:* Completed NEOGOV online application.

• Current résumé indicating relevant experience and education.
  
• Cover letter describing how your skills and experience align with the stated job responsibilities and qualifications.
  
• Supplemental questionnaire responses.
  

Offers of employment are contingent on verification of information provided by the applicant as part of the application process, which may include a detailed background check, pre-placement physical exam, and/or full driver's abstract, dependent upon position.

The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: https://www.seattle.gov/human-resources/benefits/employees-and-covered-family-members/most-employees-plans

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Please note this job advertisement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Who may apply: This role is open to all candidates that meet the minimum qualifications. We value different viewpoints and life experiences. Your application will be considered regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, sexual orientation, or gender identity. The City of Seattle encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQ+, people with disabilities, veterans, and those with diverse life experiences.

The City of Seattle offers a comprehensive benefits package including vacation, holiday and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents.