Financial Specialist 2 (10109450)

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The objective summary for this job classification is to provide fiscal support for the Law Offices of the Public Defender.

Our department offers flexible work opportunities, including teleworking (a.k.a. working from home) and work schedules outside the typical 8 am to 5 pm schedule. Applicants selected for a position are encouraged to discuss these options with the hiring manager early in the hiring process to ensure the specifics of any terms and conditions of an approved flexible work arrangement are clearly understood.

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The Fiscal Services team supports the Law Offices of the Public Defender's constitutional responsibility through our dedication to the following core values: professionalism, customer service, collaborative communication, integrity, accountability and operational excellence. The role of the Financial Specialist 2 includes:

• Create payment vouchers and purchase orders in the SHARE accounting system.
  
• Knowledge of the Per Diem and Mileage Act and related rules.
  
• Knowledge of the State Procurement Code and related rules.
  
• Work with vendors (such as travel agents and hotel management) and employees to coordinate and make reservations for travel accommodations.
  
• Work with hotel management to negotiate agreements to allow the use of purchase orders (i.e. direct pay agreements).
  
• Advanced knowledge of standard LOPD fiscal work patterns, facts and information required for work performance.
  
• The nature of work performed involves routine analysis and specialized knowledge of fiscal department processes.
  
• The expected outcome of the role is to provide support services for the fiscal division of Law Offices of the Public Defender.
  
• Knowledge is typically applied in an office environment and/or support role.
  
• Knowledge is typically acquired through on the job training and 12-24 months of experience.
  
• The incumbent is required to perform a variety of clerical and support tasks in support of the work unit under the guidance and advice from more experienced colleagues and/or supervisor.
  
• Work performed is governed by detailed fiscal procedures and practices and the incumbent is familiar with the pattern of work.
  
• Assisting in the preparation and review of accounting documents and fiscal reports for accuracy, compliance with laws, regulations and accounting procedures and ensure that expenditures are within authorized budgets.
  
• Possesses a working knowledge of the accounting process and will learn the more technical aspects of governmental accounting and the operating system.
  
• May be responsible for a segment of the total agency accounting process; assist accountants with accounting problems to assure compliance with accounting manuals and established procedures.
  
• Work at this level may involve providing work direction and guidance to employees at lower levels.
  
• Process invoices by ensuring all invoices are in compliance with the state and department policies and procedures.
  
• Use tools provided by the department such as CDMS, the Portal, NM Courts SOPA, SHARE, and network drives.
  
• Monitor contract balances.
  
• Make deposits.
  
• Retrieve payments from DFA.
  
• Review and submit vendor and employee W-9's.
  
• Archiving, filing, and disposing of invoices.
  
• Performs related and other duties as assigned.
  

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

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High School Diploma or Equivalent and one (1) year directly related work experience in accounting, auditing, finance and/or budgeting. Experience in customer service and experience using Microsoft Office suite.

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Must possess and maintain a valid driver's License.

Collective Bargaining: This position is covered by a collective bargaining agreement and all terms/conditions of that agreement apply and must be adhered to.

Default FLSA: Non-exempt

The Law Offices of the Public Defender is an Equal Opportunity Employer and does not discriminate on the basis on race, color, ancestry, national origin, sex, age, spousal affiliation, sexual orientation, gender identity, veteran status, political affiliation or religion, mental or physical disability, or serious medical condition.

This job advertisement may be used to fill multiple vacancies.

Preference may be given to multilingual applicants fluent in English and other languages.

The State's General Services Department Risk Management Division, Employee Benefits Bureau (EBB), is responsible for the procurement and oversight of employee benefits - including Medical, Pharmacy, Dental, Vision, Short & Long Term Disability, and Life Insurance. The State's Group Benefits Plan also offers COBRA, Flexible Spending Account Programs, and an Employee Assistance Program (EAP). Erisa Administrative Services, Inc. (Erisa) is the State's Third Party Administrator. They provide benefits administration to all plan participants, and offer knowledgeable staff to answer your questions.