Finance Clerk

Position: Finance Clerk

Reports To: Finance Director

Status: Part-Time

Pay Category: Hourly Non-Exempt

Standard Office Hours: Three (3) 8-Hour Shifts per week or Five (5) 4-Hour Shifts per week

Vision: A thriving community where every citizen enjoys a vibrant social and economic life, supported by well-paying local jobs and a deep sense of care for their well-being. A place where neighbors uplift one another, and the local government is a trusted partner, delivering exceptional public services that enhance the quality of life for all.

Mission: Our goal is to drive economic and social growth by becoming the most business-friendly community in Eastern Ohio. We will achieve this by implementing and upholding thoughtful, effective laws and ordinances and by investing in the strength and well-being of our local institutions. Together, we will make East Palestine a model of effective governance - a place where opportunity thrives, innovation is embraced, and progress benefits all.

Values:

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Transparency and Consistency: Open, honest, and reliable communication with the community.

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Opportunity for All: Reducing barriers to success for individuals and businesses.

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Practical Governance: Policies and procedures rooted in common sense and practicality.

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Efficient Action: Delivering effective solutions with urgency and precision.

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Accessible Support: Providing easy access to resources and assistance.

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Professional Excellence: Maintaining a well-trained, skilled, and dedicated workforce.

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Attention to Detail: Excelling in even the smallest tasks to ensure overall success.

Position Overview:

This position is responsible for the proper and excellent execution of administrative financial duties within the Municipality of East Palestine. Individuals filling this role will be responsible fo the below essential job functions as well as working at the instruction, and under the direct supervision of, the Finance Director

Essential Job Functions:

â— Data Entry

â— Accounts Receivable

â— Accounts Payable

â— Assisting with Payroll Processing

â— Filing Necessary Monthly, Quarterly, and Annual Reports

â— Scheduling Cemetery Work including Internments, Burials, Services, and Record Keeping

â— Assisting with Sewer, Water, and other Billing or Account Related work or Research, including but not limited to creating warrants and vouchers

â— Perform other duties related to finance or general village operations as directed by the Direct Supervisor or Municipal Manager

â— Manage personnel files and maintain confidentiality of personnel information

â— Become familiar with and assist staff in navigating the Employee Handbook and Various Union-Contracts

Required Skills:

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Basic Financial Record-Keeping:

â—‹ Ability to accurately enter, maintain, and maintain financial data using standard office software (e.g., Microsoft Excel, accounting software like QuickBooks, or municipal finance systems like Egov).

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Attention to Detail:

â—‹ Ability to review financial documents, invoices, and reports for accuracy and identify discrepancies or errors.

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Basic Mathematical Proficiency:

â—‹ Ability to perform basic arithmetic calculations (e.g., addition, subtraction, percentages) for tasks like reconciling accounts or processing payments.

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Computer Literacy:

â—‹ Proficiency in using standard office software, including Microsoft Office Suite (Word, Excel, Outlook), email systems, and web-based applications for financial reporting or data management.

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Communication Skills:

â—‹ Ability to communicate clearly and professionally, both verbally and in writing, with coworkers, supervisors, and the public, including responding to inquiries about payments or financial processes.

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Organizational Skills:

â—‹ Ability to prioritize tasks, manage multiple deadlines, and maintain organized records (e.g., filing systems, digital archives) in a fast-paced office environment.

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Customer Service:

â—‹ Ability to interact courteously and effectively with the public, including handling inquiries, processing payments, or addressing concerns in a professional manner.

Knowledge

â— Minimum of 1-2 years of experience in an administrative, clerical, or financial role, preferably in a public sector or office environment (e.g., municipal government, accounting firm, or similar).

â— Familiarity with basic financial processes, such as accounts payable/receivable, budgeting, or reconciling financial statements, gained through work experience or relevant coursework.

â— High school diploma or equivalent (e.g., GED) required; some college coursework or an associate’s degree in accounting, finance, business administration, or a related field preferred but not mandatory.

â— Basic understanding of public sector finance procedures (e.g., handling payments, utility billing, or grant documentation) is a plus but not required, as on-the-job training may be provided.

Minimum Physical Requirements:

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Vision:

â—‹ Ability to read and interpret printed and electronic documents, including financial reports, spreadsheets, and correspondence, with or without corrective lenses or assistive devices.

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Hearing and Communication:

â—‹ Ability to hear and respond to verbal instructions, phone calls, and workplace conversations, with or without assistive devices, and communicate clearly in person, over the phone, or via virtual platforms.

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Manual Dexterity:

â—‹ Ability to use hands and fingers to operate standard office equipment, such as computers, keyboards, calculators, and multi-line phone systems, and to handle documents (e.g., filing, sorting, or copying).

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Mobility:

â—‹ Ability to move within an office environment to access workstations, filing cabinets, printers, and other office equipment, with or without reasonable accommodations (e.g., mobility aids).

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Sitting/Standing:

â—‹ Ability to sit for extended periods (e.g., 2-4 hours) at a desk or workstation while performing administrative tasks, with occasional standing or walking for short durations (e.g., to retrieve documents or attend meetings).

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Lifting/Carrying:

â—‹ Ability to occasionally lift and carry lightweight office materials, such as files, binders, or office supplies, weighing up to 10-15 pounds.

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Cognitive and Repetitive Tasks:

â—‹ Ability to perform repetitive tasks, such as data entry or document organization, with sustained focus and attention to detail for periods typical of part-time work (e.g., 4-6 hours per shift).

Performance Expectations/Metrics:

â— On-time completion of Monthly, Quarterly and Annual Reports

â— Quick and concise responses to emails and other requests

â— Accurate completion of all tasks with zero errors

Job Type: Part-time

Expected hours: 20 - 24 per week

Work Location: In person