Federal Programs Financial Specialist

JobID: 18992

Position Type:

ProTech (Non-Certified)

Date Posted:

8/6/2025

Location:

Federal Programs

Federal Programs Financial Specialist

Position Summary:

Assists with the OKCPS federal programs through the maintenance and compilation of budget and financial program information. Provides administrative support and financial services to schools and central office administrators.

Essential Duties:

+ Establishes a fund account for all Title I resources; maintain accurate records of expenditures and balances for each year of the grant allocation.

+ Manages and directs the day to day budget and financial activities of OKCPS Title 1 Program and School Improvement.

+ Provides a monthly report to the Executive Director of Federal Programs delineating general fund and grant transactions relative to the department and render a summary of encumbrances, expenditures and remaining balances.

+ Reviews claims, expenditures and staffing monthly.

+ Provides monthly training for principals, secretaries and other related staff regarding Title I budgets, purchase orders, etc. Must drive to various sites to provide this training.

+ Interacts in a collegial manner with district and state department personnel related to transactions impacting Title I services.

+ Assists in the development and preparation of financial accountability and evaluation processes to monitor/measure the effectiveness of the Title I Program.

+ Advises the Executive Director of Federal Programs of policy and procedural changes and assures that Federal, State and district financial processes, rules, regulations and statutes are adhered to on an on-going basis.

+ Prepares and provides assistance with purchase orders and payment vouchers for Title I expenditures from program resources.

+ Monitors Time and Effort Reporting for employees funded by Title I.

+ Assists schools in the management of their Title I allocation to preclude excess carryover.

+ Promotes the overall effectiveness of the organization by performing tasks and sharing responsibilities of other members of the Department during peak periods or when there is an overload of duties.

+ Performs other duties as assigned.

Job Specifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.

Minimum Qualifications (Knowledge, Skills and/or Abilities Required):

+ Business Administration, Finance, and Accounting or related field.

+ Three (3) years of related experience.

+ Demonstrated superior skills in analyzing data for the purpose of making recommendations, preparing detailed reports, and making sound decisions based on the outcome of the analysis.

+ Reliable transportation needed to drive between school sites.

+ Excellent communication skills both verbal and written.

+ Ability to work well with others in a diverse education community.

Preferred Qualifications (Knowledge, Skills and/or Abilities):

+ Experience with Compliance issues, grant funded programs, accounting or finance services in an education environment preferred.

+ Computer operations skills required in such applications as Microsoft Office, Google Docs and databases highly desirable.

Relevant experience may be substituted for formal education at a 2:1 ratio. Therefore for every 1 year of college lacking, 2 years of directly relevant experience may be substituted.*

Physical/Mental Requirements:

+ Must have adequate manual dexterity to write legibly and perform required duties on the computer.

+ Must have adequate visual acuity to read, interpret and transcribe written material and other required duties.

+ Requires normal range of hearing and clear speaking abilities to interact appropriately with others in person and on the telephone.

+ Requires some stooping, bending, stretching and occasional lifting not to exceed 25 pounds.

+ Sitting for prolonged periods of time.

+ May periodically require work outside of normal business hours, including weekends, under sometimes. stressful conditions in order to meet business needs and strict deadlines.

Work Environment:

+ Office duties will be performed in a well-lighted, climate controlled environment.

Reports To: Executive Director of Federal Programs

FSLA Status: Exempt

Compensation: Schedule 806 (The salary for this position is determined based on internal equity with current staff, as well as the candidate’s education, experience, and qualifications.)

Work Days: 242

FTE: 8 hours per day

This job description is not intended to be all inclusive. The employee will also perform other reasonably related business duties as assigned by the supervisor or appropriate administrator. Oklahoma City Public Schools reserves the right to, update, revise or change job duties as the need prevails. This document is for communication only and not intended to imply a written or implied contract of employment. The Board of Education and Superintendent may approve alternatives to the listed qualifications.