Executive Administrative Assistant

We are a dynamic accounting, tax strategy, and real estate investment firm dedicated to delivering personalized financial solutions and strategic real estate guidance. We thrive on helping our clients achieve clarity, profitability, and growth.

We are seeking a highly organized, proactive, and versatile individual to serve as an Executive Personal Assistant & Office Administrator. You'll directly support the CEO in managing both personal and professional responsibilities, helping coordinate daily activities, family commitments, and business operations.

• Manage CEO�s calendar, scheduling meetings, appointments, and business activities.
  
• Assist with email management, ensuring prompt responses and follow-ups.
  
• Organize documents, client files, and administrative records.
  
• Manage CRM systems and client onboarding processes.
  

• Serve as the first point of contact: greeting visitors, answering and directing calls professionally.
  
• Provide exceptional client service, scheduling consultations and follow-up meetings.
  
• Handle general inquiries, resolving client questions or directing them to appropriate team members.
  

• Coordinate family calendars, scheduling children�s activities and appointments.
  
• Arrange personal errands, including shopping, reservations, and travel.
  
• Assist with household management tasks, liaising with service providers as needed.
  
• Occasionally pick up children and perform errands as needed.
  

• Assist with property listings, scheduling showings, and client communications.
  
• Organize documents related to real estate transactions and client management.
  
• Support marketing efforts through social media and client outreach.
  

• Support lead generation efforts, scheduling sales calls and managing follow-ups.
  
• Assist in creating proposals, client presentations, and sales materials.
  
• Manage social media marketing initiatives, including content creation and scheduling.
  
• Create visually appealing graphics using Canva.
  

• Prior administrative or executive assistant experience preferred.
  
• Excellent organizational and multitasking skills.
  
• Exceptional communication skills, both verbal and written.
  
• Comfortable handling confidential information with discretion.
  
• Strong proficiency with technology tools (CRM, calendar apps, email management).
  
• Social media marketing and graphic design experience using Canva.
  
• Valid driver's license with a clean driving record; personal vehicle required.
  
• Experience in accounting, tax, or real estate is beneficial but not required.
  

• Salary: $38,000 to $40,000 annually, depending on experience.
  
• Opportunity for bonuses based on performance and growth.
  
• Benefits include paid time off, professional development opportunities, and flexible scheduling.
  

• Mon - Friday (9:00 am to 5 pm).
  
• Some weekends may be required with advance notice.
  

Job Type: Full-time

Pay: From $17.00 per hour

Expected hours: 40 per week

Work Location: In person