Event & Marketing Coordinator

Job​ ​Description

Events & Marketing Coordinator

Reports to Director of Sales and Marketing & is responsible for, but not limited to:

• Coordinate all event logistics and details between Client and Sales Office to include final guarantee, private spaces, signed contracts, transportation, check-in, deposits, and final payments.
  
• Prep next day event folders with final green copy, populated banquet checklist, applicable event cards, drink tokens, game cards, wristbands.
  
• Communicate all specific details to Ops Managers, Technical Manager and Chef.
  
• Assist with organizing assigned Banquet Staff for coverage for all events.
  
• Meet with the Banquet Captain / Service Manager weekly to review upcoming weekly schedules and ordering.
  
• Provide interactive communication with guests and potential guests.
  
• Manage and oversee office supplies and ordering.
  
• Track banquet competitions.
  
• Update marketing/sales portion of crew wall.
  
• Check storage areas for proper supplies, organization and cleanliness & complete requisition for supplies to Chef/Banquet CaptainManage Linen/skirting and Banquet Decor ordering with DOSM / Banquet Captain.
  
• Inspect physical equipment for damages or repairs, report to DOSM / Technical manager.
  
• Create and publish engaging content for Facebook, Instagram, and TikTok (posts, stories, reels), and track performance monthly to optimize strategy and drive engagement.
  
• Manage influencer and brand ambassador partnerships to increase brand awareness and engagement.
  
• Monitor and respond to online reviews, messages, and comments across social and local listings with the GM.
  
• Support the maintenance of all onsite marketing collateral including coordinating print/production, placement, and ongoing auditing
  
• Support development and implementation of creative, community-driven events/promotions, as needed
  
• Support Grassroots Marketing initiatives including with local organizations (chamber, CVB, mall, etc.), community partnerships, community sponsorships, and on/offsite activations (street teams, community events, etc.)
  

Skills/Experience: ​

• Minimum of one year of FEC / Restaurant / Hotel Catering experience in a high volume environment.
  
• Understanding of major social media platforms.
  
• Excellent computer skills and spread sheet familiarity.
  
• College degree preferred, however not mandatory.
  

Job​ ​Activities:

• Communicate with operations daily concerning updates in venue events.
  
• Schedule and manage banquet staff for events.
  
• Update daily the Group Sales event calendar and distribute.
  
• Coordinate logistics for all events either within the venue or with outside sales events.
  
• Reconcile Group Sales deposits and payments with contract and into the POS.
  
• Conceptualize, capture, edit content for social media.
  

Note: Time allotment-Sales 70 % / Marketing 30%

Job Type: Full-time

Pay: $20.00 - $22.00 per hour

Application Question(s):

• Are you available to work weekends?
  

Experience:

• Sales: 3 years (Preferred)
  
• Marketing: 3 years (Preferred)
  

Work Location: In person