Coordinator, Accounts Payable

Duties and Responsibilities:

• Follow policies outlined in the Employee Handbook and all Policies and Procedures Manuals.
  
• Proactively support and practice company mission, vision and values.
  

Process and pay all invoices received by Heritage Sierra Medical Group by following the proper payment procedures:

a. Match and verify PO receipt and packing slip, if applicable, to invoice

b. Verify proper approval on all invoices,

c. Code invoices with proper GL accounts,

d. Input invoices for payment into the accounting software

e. Print accounts payable checks from the accounting software

f. Obtain signatures from approved signers on the checking account, and

g. Separate and mail checks after being signed.

Monitor and process all non-invoice payments:

a. Such as expense reimbursements to employees and refund to patients

b. Verify that amounts fall within reason

c. Verify proper payment approval has been obtained

d. Process for payment using the accounting software, and

e. Obtain signatures and distribute checks as above.

Process monthly recurring payments for check issuance in a timely manner:

a. Such as rents, lease payment and service contracts,

b. Verify that the monthly payment is in agreement with the contract

c. Process for payment using the accounting software, and

d. Obtain signatures and distribute checks as above.

4. Scan all paid invoices, name the scanned image appropriately, and save in the image archive.

5. Scan images of all issued checks and store in the image archive.

6. Order all Accounting department office supplies.

7. Retain copies on file of all HSMG contracts.

8. Follow and adhere to HSMG's standards of attendance policy, as it is critical for all invoices are managed in a timely manner.

9. Perform other duties as assigned.

Compliance Commitment:

This position requires that the Employee abide by the Company's Compliance Plan (including its Standards of Conduct) and all Compliance Policies and Procedures (as listed on the Company's Intranets or Internet pages under Compliance). This position further requires the Employee to act with the highest standards of integrity and professional ethics. This would include but is not limited to the expectation and requirement that the Employee immediately report any potential Compliance, Security or Privacy, or potential Fraudâ€Wasteâ€Abuse violations or issues to the Company's Compliance Officer, Compliance Hotline, and/or to any Officer of the Company.

Physical Demands

• Sitting - approximately 70%.
  
• Standing - less than 25%.
  
• Walking - less than 25%.
  
• Lifting - 0 to 20 lbs.: files, reams of paper, boxes, etc. - frequency - approximately 15%.
  
• Bending, stooping and squatting - frequency - approximately 10%.
  
• Reaching above head to 75 degrees - frequency - approximately 10%.
  
• Hand/grip dexterity - phone work, writing, data entry, etc. - frequency - approximately 65%.
  
• Climbing stairs - typically one flight - frequency - approximately 10%.
  

The pay range for this position at commencement of employment is expected to be between $24.00 and $25.00/hour; however, base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. The total compensation package for this position may also include other elements, including a sign-on bonus, restricted stock units, and discretionary awards in addition to a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.

Requirements:

EDUCATION, TRAINING, EXPERIENCE:

1. High school graduate or equivalent.

2. Courses in Data Processing, Bookkeeping, and Accounting desirable.

3. One-year prior experience in a medical group setting desirable.

4. Ability to work in a fast paced environment.

Compensation: 24.00 - 25.00 hr.