Business Support Specialist II, Missouri Institute for Defense & Energy, 86179

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Missouri Institute for Defense & Energy (MIDE) at the University of Missouri-Kansas City (UMKC).

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The Missouri Institute for Defense & Energy (MIDE) is seeking a Business Support Specialist II to execute administrative duties for MIDE personnel and collaborators. The ideal candidate will possess a broad understanding of the job duties to include finance and accounting processes, be detail-oriented, flexible, self-motivated, and have critical thinking, problem solving and interpersonal skills. The candidate will be expected to execute on moderately complex tasks with minimal oversight in a fast-paced environment. Excellent oral and written communication abilities are imperative. This position is not hybrid, the candidate selected will work in a shared office space, in-person, Monday-Friday. There is some flexibility on the time/daily hours.

Job duties will include, but are not limited to:

• Arranging travel and accommodations, and submitting travel reimbursements;
  
• Shipping/Receiving of mail and packages, setting up physical mailboxes for MIDE employees;
  
• Assist the Executive Director and COO of MIDE as needed;
  
• Assist MIDE Fabrication Shop with admin duties;
  
• Tracking purchases, obtaining quotes for items, and working with vendors/customers/collaborators for shipping as required;
  
• Creating and maintaining digital files related to tracking employees and managing ListServs, tracking software purchases, laptop sign-out;
  
• Update MIDE handbook and assist with MIDE website content
  
• Assist with team building activities, which includes membership on the social committee;
  
• Gathering, organizing, and summarizing information on a range of topics, as requested;
  
• Organizing in-person, telephone, or web-based meetings and general scheduling;
  
• Order catering for meetings as needed to include setup and cleanup;
  
• Assist with onboarding new employees or exit process for employees leaving;
  
• Assist with MIDE event planning and bi-annual conferences;
  
• Establishing and maintaining organizational/filing/record-keeping systems and content related to training, meeting security, and program deliverables; and,
  
• Other office support tasks as needed.
  

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An Associate’s degree or an equivalent combination of education and experience and at least 2 years of experience from which comparable knowledge and skills can be acquired is necessary.

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• Bachelor of Arts/Sciences or equivalent;
  
• At least 5 years of experience in clerical, administrative, project management, accounting or similar positions from which comparable knowledge and skills can be drawn;
  
• Accounting and/or business office experience;
  
• Competency with the Microsoft Office and Adobe suite of software including but not limited to: (a) use of editing functions in Word; (b) basic formula and linking functions and plotting in Excel; (c) creation of slides using PowerPoint; (d) pdf creation using Adobe products and protection (e.g., encryption) from any of the previous tools; and, (e) email/scheduling via Outlook;
  
• Experience with the PeopleSoft platform or comparable enterprise financial management software;
  
• Privacy, security, export control or related training/certifications;
  
• Ability to handle personally identifiable information (PII), export control sensitive information (ITAR/EAR), controlled unclassified information (CUI), and/or classified information.
  

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Up to $20.00 per hour, commensurate with experience, education, and internal equity.

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Open until filled, review of applications to begin immediately.

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This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits.

The University of Missouri is an Equal Opportunity Employer.

To request ADA accommodations, please call the Office of Equity & Title IX at 816-235-6910.