ASSOCIATE GOVERNMENTAL PROGRAM ANALYST

Per CCR 249.3, this job control may be used to fill subsequent vacancies.

Under the direction of the Staff Services Manager I (SSM I), the Associate Governmental Program Analyst (AGPA) independently performs the more responsible, varied, and complex technical analytical staff services assignments duties such as Federal grants, fiscal analysis, program administration, budget planning, process analysis and improvement and continually provides consultative services to management and staff. The duties include, but not limited to:

• Serve as the Federal Funds Management liaison with the Office of Grants Administration (OGA) in the Department�s Administrative Services Division to perform a wide range of contracting, organizational, and administrative related activities for a variety of Branch programs. Serve as the liaison to the U.S. Department of Agriculture (USDA) providing status and information concerning agreements with the Federal government.
  

• Develop and implement a comprehensive tracking system for the programs to track the expenditure/recovery of federal funds to ensure correct amounts are posted on the budget. Evaluate monthly encumbrance, detail expenditure, and budget reports in FI$CAL to detect errors. Monitor county, university, and other services contracts related to the aforementioned federal agreements for expenditures and balances. Resolve problems and gather information for the preparation of application requests.
  
• Analyze and evaluate problems or issues related to annual administrative reporting to ensure compliance with USDA grant administrative conditions by developing, revising and tracking program work plans between the State and County for budget and resource allocations for submission to the USDA. Proactively, provide recommendations to eliminate possible problems by finding resolutions to them.
  
• Prepare federal invoices and all necessary back up documentation for reimbursement. Formulate timelines regarding correct and proper submission of the invoices to Federal agencies. Work with CDFA�s Financial Services Branch (FSB) to reconcile payments and ensure funds are applied to correct agreement and fiscal year.
  

• Develop and implement a comprehensive financial spreadsheet to track the expenditure/recovery General Fund, Agriculture Fund and Special funds to ensure fiscal information is reflected accurately and posted to the program�s budget. Conduct studies for inconsistencies within these funds program cost allocations, report issues and recommend solutions to upper management regarding any discrepancies.
  
• Oversee and analyze budget and fiscal instructions from CDFA�s Budget Office and/or the Department of Finance and relate findings to SSM I and Program Supervisors to ensure prompt and accurate responses. Perform initial breakdown of monthly budget printouts in FI$Cal (or current CDFA accounting system), detailed statement of accounts, and financial statements for the Division. Monitor revenue balances, reports discrepancies, spending trends, and encumbrance levels to help the SSM I in preparing mid¬year and third quarter budget projections.
  

• Serve as Branch liaison for inventory and records retention with CDFA�s Building Property Management Unit. Oversees completion of paperwork for vehicle and all equipment survey requests, issues and processes state identification numbers and reviews information for accuracy.
  

• Oversee, reconcile, and monitor Exception Time Reports (ETRs) to obtain salary and benefit reimbursements for other program activities performed by Branch personnel, including reviewing personnel expenditures on budget reports to ensure correct charges and/or recoveries have been inputted and adjusted prior to submission to the Financial Services Branch.
  

Candidates may perform these essential functions with or without reasonable accommodation.

You will find additional information about the job in the

Duty Statement.

Working Conditions

The incumbent works in the Administrative Office Suite near the SSM I and the Branch Chief. The office is equipped with standard office tools and equipment including desk, ergonomic chair, phone with voice mail, computer, calculator, bookcases and file cabinets. A computer and copier are used frequently and there is a shared fax available. PPDB houses five scientific laboratories (Botany, Entomology, Plant Pathology, Nematology, and Seed Lab).

PPDB is located near public light rail transportation and offers free parking.

This position is eligible to participate in the CDFA’s telework program. Participation in telework is subject to the CDFA’s Telework Policy guidelines.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.* ASSOCIATE GOVERNMENTAL PROGRAM ANALYST

• STAFF SERVICES ANALYST
  

Additional Documents

• Job Application Package Checklist
  
• Duty Statement
  

Position Details

Job Code #: JC-486943
Position #(s):

014-620-5393-001

Working Title: Associate Governmental Program Analyst
Classification: ASSOCIATE GOVERNMENTAL PROGRAM ANALYST

$6,031.00 - $7,547.00 A

New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

Shall Consider:

STAFF SERVICES ANALYST

$3,861.00 - $4,839.00 A

$4,181.00 - $5,233.00 B

$5,014.00 - $6,276.00 C

# of Positions: 1
Work Location: Sacramento County
Telework: Hybrid
Job Type: Permanent, Full Time

Department Information

The Plant Health and Pest Prevention Services, Plant Pest Diagnostics Branch (PPDB) serves as a scientific resource, providing accurate and timely plant pest diagnostics and professional expertise to CDFA and our clientele. PPDB delivers cutting-edge research on the identification and characterization of plant pests for California’s agricultural and natural ecosystems. For more information: www.cdfa.ca.gov

Special Requirements

Applicants are required to submit a complete standard State application (Examination/Employment Application STD 678), and a Statement of Qualifications (SOQ). The completed SOQ must address the three (3) numbered items below and shall not exceed two (2) single-spaced pages in length, using Arial 12-point font size with one (1) inch margins. You must reference the Job Control number at the top of the SOQ document.

Applications that do not include the completed SOQ will not be considered.

Statement of Qualifications:

1. Describe your education, experience, training, knowledge, skills, and abilities as it relates to the job duties posted above and the duty statement.

2. Describe your knowledge and experience utilizing Excel for conducting analysis of data citing specific examples.

3. Provide specific examples that demonstrate your attention to detail in a professional setting. What strategies do you use to ensure accuracy and thoroughness in your work?

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 8/20/2025

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Food & Agriculture

Attn: Human Resources Branch JC-486943

1220 N Street, Room 242

Sacramento, CA 95814

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of Food & Agriculture

Human Resources Branch JC-486943

1220 N Street, Room 242

Sacramento, CA 95814

ELECTRONIC APPLICATION IS PREFERRED. All mail or drop-off applications must include JC-486943

08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  
• Resume is optional. It may be included, but is not required.
  
• Statement of Qualifications -
  

A completed Statement of Qualifications (SOQ) must be submitted with your State Application to be considered. The SOQ must follow the specifics as stated in the “Special Requirements†section.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Proficient with a personal computer, including Microsoft Office Suite, Adobe Acrobat.
  

• Excellent verbal and written communication skills.
  
• Experience with grants, funds management, and budgets.
  

• Ability to work well with others and maintain good interpersonal relationships.
  
• Critical thinking and analytical skills.
  
• Detail-oriented with strong organizational skills.
  
• Ability to exercise a high degree of initiative and independence in the performance of assigned tasks.
  
• Ability to manage multiple priorities simultaneously.
  

• Excellent Customer service skills.
  
• Excellent attendance, punctuality, and dependability.
  
• Knowledge of Scientific terminology.
  

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information

The Hiring Unit Contact is available to answer questions regarding the position or application process.

Hiring Unit Contact:

Adam Holmes

(916) 262-1100

adam.holmes@cdfa.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:

Office of Civil Rights

(916) 654-1005

Civil_Rights@cdfa.ca.gov

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Hard Copy Applications:

If you are dropping off or mailing in your application, please use the Examination/Employment Application, STD 678 Revised 06/2024 version.

Additional Information:

Please do not include any confidential information such as social security number, marital status, ethnicity, age, salary or disability information on any of the documentation uploaded with your online application.

If the classification you are applying for has an education requirement, transcripts will be required to verify you meet the minimum qualifications of the classification. Please be sure to redact any confidential information before uploading your transcripts.

Upon hire you may be required to provide official sealed transcripts or an original degree or certificate.

Applicants with foreign degrees may be asked to provide an official foreign transcript evaluation which indicates course work is equivalent to a degree from an accredited U.S. College or University.

This position may require a medical clearance.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.