Associate Director, Strategic Sourcing - BAA's and Contract Management

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37.5

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Draft, review, negotiate, and finalize Business Associate Agreements (BAAs) with vendors, partners, and service providers. Collaborate with Legal, Compliance, and Procurement teams to ensure BAAs align with organizational policies and regulatory requirements. Maintain a centralized repository of all executed BAAs and ensure timely renewals or amendments. Monitor regulatory changes related to HIPAA and update BAA templates and processes accordingly. Respond to internal and external inquiries regarding BAA terms, obligations, and compliance. Support audits and risk assessments by providing documentation and insights related to BAAs. Develop and deliver training or guidance materials on BAA processes for internal stakeholders. Also support general contract management for the team including reviewing and negotiating contracts, developing and improving templates and supporting the Contract Lifecycle Management process.

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BAA Governance

• Oversee the end-to-end process of Business Associate Agreements to ensure compliance with HIPAA regulations and internal privacy policies.
  
• This role serves as a key liaison between legal, HIPAA Privacy Office, compliance, procurement, and external partners to manage, track, and maintain all BAAs and related documentation.
  

Purchase Request Document Review

• Insure appropriateness of requests, advise departments of cost saving opportunities.
  
• Purchase order and contract sign-off authority is up to $500,000.
  

Contract Management

• Help maintain and continuously improve the organization�s contract templates and clause library to ensure consistency, legal compliance, and alignment with business objectives.
  
• Collaborate with Legal, Procurement, and Business Units to update standard terms and incorporate regulatory or policy changes.
  
• Draft, review, and customize contract documents-including NDAs, MSAs, SOWs, and amendments-based on approved templates and negotiated terms.
  
• Ensure version control, accessibility, and proper documentation of all contract-related materials within the contract lifecycle management (CLM) system.
  

Customer Service

• Establish and maintain a collaborative relationship with the various organizations at WashU.
  
• Assists departments as needed with general purchasing requirements.
  
• Troubleshoots issues as they occur.
  

Special Projects

• Manage special projects as assigned.
  

Job Location/Working Conditions

• Normal office environment
  

Physical Effort

• Typically sitting at a desk or table
  

Equipment

• Office equipment
  

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

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Bachelor’s degree or combination of education and/or experience may substitute for minimum education.

No specific certification is required for this position.

Relevant Experience (5 Years)

Not Applicable

A driver's license is not required for this position.

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• Bachelor's degree in Business, Legal Studies, Healthcare Administration or related field.
  
• JD or paralegal certification.
  
• Five years experience in contract management, legal operations and/or healthcare compliance.
  
• Strong understanding of HIPPA Privacy and Security Rules.
  
• Experience with contract lifecycle management (CLM) systems.
  
• Strong negotiation, analytical and communication skills (verbal and written) and a sensitivity to effectively interacting with a highly diverse campus community.
  
• Expertise in influencing and leading matrixed teams.
  
• Good organizational skills with ability to handle multiple tasks simultaneously.
  
• Ability to develop and recommend effective short and long-term strategic plans.
  

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No additional education beyond what is stated in the Required Qualifications section.

No additional certification beyond what is stated in the Required Qualifications section.

Purchasing, Materials Management, Accounting Or Other Pertinent Areas (5 Years)

Analytical Thinking, Computer Literacy, Contract Development, Contract Management, Contract Negotiations, Matrix Management, Microsoft Excel, Microsoft Word, Multitasking, Negotiation, Negotiation Tactics, Oral Communications, Organizing, Self-Organization (Business), Workday Financials, Written Communication

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G15

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$84,200.00 - $148,500.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

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For frequently asked questions about the application process, please refer to our External Applicant FAQ.

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If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

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All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

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Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
  
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
  
• Take advantage of our free Metro transit U-Pass for eligible employees.
  
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
  

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
  

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We�ve got you covered.
  
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
  

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

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Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Washington University is dedicated to building a community of individuals who are committed to contributing to an inclusive environment - fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.