Assistant Municipal Treasurer/Collector

The Town of Conway seeks qualified candidates for a part time Assistant Treasurer/Collector position for 18 hours per week. This highly responsible bonded position involves local tax collections, tax billing, treasury, local revenue collections, cash management, payroll/payables disbursement.

Applicants should possess an associate degree in accounting, finance or a related field, plus four years of finance work. Certification by Massachusetts Collectors & Treasurers Association (MTCA) preferred, or willingness to work toward certification. Hourly rate $25.

JOB DESCRIPTION

Statement of Duties: The employee is responsible for assisting the Treasurer/Collector to discharge the duties of the office including but not limited to tax collections, tax billing, tax title, treasury, local revenue collections, cash management, payroll/payables, investment of funds, management of debt service, and payables disbursement. Acts as Treasurer/Collector in the event of his/her temporary absence in accordance with Mass General Laws Chapter 60 and Chapter 41 and town by-laws. The employee is required to perform all similar or related duties.

Supervision Required: Under the general supervision of the Treasurer/Tax Collector, the employee is familiar with the work routine and uses initiative in carrying out recurring assignments independently with specific instruction. The supervisor provides instruction for new or unusual assignments. Unusual situations are referred to the supervisor for advice and further instructions. Supervisor reviews work to remain aware of progress, work methods, and technical accuracy.

Supervisory Responsibility: The employee as a regular part of the job is not required to supervise any Town employees.

Confidentiality: In accordance with the State Public Records Law, the employee has regular access to confidential information obtained during performance of regular position responsibilities such as official employee personnel records, department records and client records.

Judgment: Numerous standardized practices, procedures or general instructions govern the work performed and in some case may require additional interpretation. Judgment is needed to locate, select and apply the most pertinent practice or procedure, regulation or guideline.

Complexity: The work consists of employing many different concepts, theories, principles, techniques and practices relating to an administrative or professional field. Assignments typically concern such matters as studying trends in the field for application to the work; assessing services and recommending improvements.

Work Environment: The work environment involves everyday discomforts of a municipal office setting subject to frequent interruptions. Noise or physical surroundings may be distracting, but conditions are generally not unpleasant.

Nature and Purpose of Contacts: The employee constantly interacts with co-workers, the public, and external contacts such as vendors, bankers, attorneys, or other agency representatives in order to explain or interpret procedures or guidelines or resolve problems. More than ordinary courtesy, tact, and diplomacy may be required to resolve complaints or deal with uncooperative or uninformed persons.

Accountability: Consequences of errors, missed deadlines or poor judgment could result in monetary loss, missed deadlines, jeopardize programs, or adverse public relations.

Occupational Risk: Duties of the job present little potential for injury. Risk exposure is similar to that found in a municipal office setting.

Essential Functions:

The essential functions or duties listed below are required, and are illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

Assembles and distributes the town payroll and accounts payable; prepares department bills and office expenses.

Assists the Treasurer/Collector with the daily administration of the department.

Acts as Town Treasurer/Collector in the event of his/her temporary absence.

Assembles and distributes the payroll and accounts payable checks; prepares department bills and office expenses.

Explains tax collection procedures and regulations to the public as required; conducts research in response to requests for information and complaints; assists tax payers to understand their tax bills, related documents and department operating procedures.

Assists the Treasurer/Collector with the collection of all Town taxes, preparation of the Town's annual audit, maintenance of the Town's cash management, receivables and the maintenance of all appropriate records.

Recommended Minimum Qualifications:

Education and Experience: Associate’s degree in business administration or a related field; a minimum of one to three (1-3) years prior work experience; or any equivalent combination of education, training and experience which provides the required knowledge, skills and abilities to perform the essential functions of the job.

Special Requirements: Ability to be bonded. As a condition of employment must pass a CORI examination.

Knowledge, Abilities and Skill

Knowledge Thorough working knowledge of office procedures and practices; some knowledge of state regulations, Mass General Laws, Town By-laws and department policies and procedures pertaining to the Office of the Town Treasurer/Tax Collector. Working knowledge of office software (i.e. word processing and spread sheet applications), tax software, as well as the Internet and web site technology in support of department operations.

Abilities: Ability to establish and maintain effective and harmonious working relationships with co-workers, departments, state agencies and the public; ability to communicate effectively in written and oral form; ability to establish and maintain financial record keeping systems; ability to operate a telephone and standard office equipment; ability to operate a personal computer and office software. Ability to work under pressure and to meet deadlines. Ability to deal tactfully and effectively with disgruntled members of the public. Ability to manage multiple tasks in a detailed and accurate manner.

Skills Skill in operating a personal computer and applicable office software including word processing and spread sheet applications; excellent customer service skills. Good problem solving skills. Proficient business mathematical skills.

Physical and Mental Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the position’s essential functions.

Physical skills: Little or no physical demands are required to perform the work. Work effort principally involves sitting to perform work tasks, with intermittent periods of stooping, walking, and standing. The employee is occasionally required to lift, push, or pull objects such as office equipment and computer paper.

Motor Skills: Duties are largely mental rather than physical, but the job may occasionally require the application of basic motor skills for activities such as moving objects, operating a telephone system, computer, most other office equipment, filing, or sorting of documents.

Visual/Auditory Skills: The employee is required to constantly read documents, personal computer screens and written reports for general understanding and routinely for analytical purposes. The employee must have the auditory ability to listen and comprehend. The employee is not regularly required to determine color differences.

This job description does not constitute an employment agreement between the employer and employee, and is subject to change by the employer, as the needs of the employer and requirements of the job change.

Job Type: Part-time

Pay: $25.00 per hour

Expected hours: 18 per week

Ability to Commute:

• Conway, MA 01341 (Preferred)
  

Ability to Relocate:

• Conway, MA 01341: Relocate before starting work (Preferred)
  

Work Location: In person