Assistant Dean of Admissions - California Region

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Working at Lewis & Clark College

The campus is located on 137 acres of beautifully landscaped grounds in Portland’s southwest hills. Our strong commitment to sustainability is reinforced through recycling programs, energy conservation, alternative transportation options, and farm to fork initiatives. For benefit-eligible positions, we offer a competitive benefits package that includes options for health, dental, vision, tuition, life insurance, retirement and more.

Lewis & Clark College is committed to achieving a diverse workforce. Candidates from diverse backgrounds are encouraged to apply. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, gender identity, sexual orientation, marital status or age.

PRIMARY PURPOSE

The Assistant Dean of Admissions - California Region within the Office of Undergraduate Admissions reports directly to the Associate Vice President for Admissions. This role is primarily responsible for recruiting prospective students from Southern California, cultivating relationships with schools and organizations, conducting virtual meetings with families, and managing file reviews within a collaborative team model. The ideal candidate will possess experience in college admissions counseling, strong organizational and communication skills, and a passion for higher education. To be successful in this position, the individual must excel at managing multiple tasks independently, building connections with diverse communities, and adapting to flexible working hours, especially during peak recruitment periods.

ESSENTIAL DUTIES

Recruitment and Relationship Building* Represent Lewis & Clark College to prospective students and families throughout the California region, with a focus on Southern California.

• Cultivate and maintain relationships with high schools, community organizations, and other stakeholders to increase recruitment opportunities.
  
• Conduct in-person and virtual recruitment events, information sessions, and meetings with prospective students and families.
  
• Leverage customer relationship management (CRM) tools, such as Slate, to track recruitment efforts and manage communications.
  

Application Review and File Management* Participate in collaborative team file review process, evaluating applications from students in the assigned region.

• Ensure thorough and accurate review of student applications, providing constructive feedback to support admissions decisions.
  

Strategic Planning and Travel* Plan and execute extensive travel for recruitment events, school visits, and outreach activities during peak recruitment periods (fall and spring).

• Coordinate and manage logistics for recruitment-related travel within the Southern California region and periodic travel to the Portland, OR campus.
  
• Adapt to flexible working hours, including regular evening and weekend work during recruitment season.
  

Community Engagement and Outreach* Develop and deliver presentations on the benefits of a liberal arts education to students, families, and school counselors.

• Engage with diverse communities and contribute to initiatives that promote inclusivity and broadens access to higher education.
  
• Foster a student-centered, customer service-oriented environment, ensuring timely and effective communication with all prospective students.
  

Collaboration and Teamwork* Collaborate with other admissions professionals in the undergraduate admissions office to achieve college enrollment goals.

• Support team initiatives, share insights, and provide input on recruitment strategies and approaches.
  
• Ensure alignment with office goals, maintaining a high level of professionalism and teamwork in a fast-paced environment.
  

Other Duties as Assigned

KNOWLEDGE, SKILLS, ABILITIES, & BEHAVIORS* Proficient in utilizing customer relationship management (CRM) systems, including Slate, to track and manage recruitment efforts.

• Excellent communication skills, with the ability to engage and connect with diverse student populations and their families.
  
• Superior organizational and time management skills, ensuring smooth coordination of multiple recruitment activities and travel schedules.
  
• Extremely detail-oriented with a strong ability to manage application reviews, ensuring accuracy and consistency in decision-making.
  
• Highly skilled in presenting and delivering information clearly to both large and small audiences, including prospective students, parents, and school counselors.
  
• Proficient in Microsoft Office Suite, including Word, Excel, and Google products, with the ability to leverage technology for efficient work processes.
  
• Strong critical thinking and problem-solving abilities, enabling effective decision-making in a fast-paced and dynamic environment.
  
• Committed to fostering an inclusive and supportive environment, actively engaging with diverse communities and promoting equal access to higher education.
  
• Excellent interpersonal skills, with the ability to work collaboratively with colleagues and build relationships within and outside the institution.
  
• Flexible and adaptable to changing schedules, including the willingness to work evenings and weekends as required during peak recruitment periods.
  

REQUIRED EDUCATION / EXPERIENCE* Bachelor’s degree from a four-year college or university

• Four years of professional experience in college admissions counseling and recruitment
  
• Proven experience in recruitment strategies and student relationship building
  
• Experience conducting virtual and in-person recruitment events
  
• Current drivers license
  

PREFERRED EDUCATION / EXPERIENCE* Master’s degree in a relevant field

• Experience working in higher education settings
  
• Experience working with diverse student populations
  
• Experience in managing large-scale recruitment campaigns and strategies
  
• Experience conducting application reviews in a collaborative setting
  
• Preferred Tech
  

+ Slate CRM

+ Microsoft Office Suite (Word, Excel)

+ Google Workspace

WORK SCHEDULE* Full Time/Part Time: 10.5 months a year

• Schedule: 8:30 am to 5:00 pm, with flexibility for evening and weekend hours during peak recruitment periods
  
• Benefit Eligible: Yes
  
• Travel: Extensive local travel required within Southern California and periodic travel to the Portland, OR campus 4-6 times per year
  
• Hybrid/Remote: Remote position based in Southern California
  

PAY RATE* FLSA Status: Exempt

• $61,000 per year
  

PHYSICAL REQUIREMENTS* Home office environment with frequent travel for recruitment events

• Prolonged periods of sitting at a desk and working on a computer
  
• Ability to communicate effectively via phone, email, online meetings, and in person
  
• Must be able to lift up to 15 pounds occasionally
  
• Frequent walking and standing during recruitment events, meetings, and travel
  

Directions for Cover Letter

Please include a cover letter describing your interest in joining Lewis & Clark and the ways you can contribute to a culture of inclusion on our campus.

Lewis & Clark College adheres to a nondiscriminatory policy with respect to educational programs, activities, employment, and admission. We do not discriminate on the basis of actual or perceived race, color, sex, religion, age, marital status, national origin, the presence of any physical or sensory disability, veteran status, sexual orientation, gender identity, gender expression, or any other basis prohibited by applicable federal, state, and local laws. The Associate Vice President of Human Resources has been designated to handle inquiries regarding employment- and disability-related non-discrimination policies. Title IX inquiries may be directed to the Title IX coordinator or deputy Title IX coordinators

(https://www.lclark.edu/about/title_ix_compliance).

Reasonable Accommodation

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

Background Check

Lewis & Clark College will conduct a background check on the finalist, which will include a criminal record check. If a conviction is discovered, a determination will be made whether the conviction is related to the position for which the individual is applying or would present safety or security risks before an employment decision is made. A criminal conviction does not necessarily automatically bar an applicant from employment.

Eligibility to Work

In order to comply with US Homeland Security Department regulations, all employees must complete an I-9 form in Workday prior to or no later than the first day of work and bring originals (no photocopies) of their supporting documentation to Human Resources no later than the 3rd business day of employment. Failure to have a completed I-9 form on file with the College will result in immediate termination of employment.