Assistant Bookkeeper

Position Summary:

The Assistant Bookkeeper is responsible for the accurate and timely recording of daily financial transactions to support the organization's accounting operations. This role plays a critical part in maintaining the integrity of financial records by ensuring that all transactions are properly documented, categorized, and reconciled. The Assistant Bookkeeper works closely with the Director of Finance and Accounting and other members of the finance team to process invoices and payments, assist with account reconciliations, and manage ledgers. The ability to communicate effectively with team members is essential, as is a commitment to confidentiality and professionalism in handling sensitive financial information.

The ideal candidate is a dependable and detail-driven individual with a foundational understanding of accounting principles and practices. They are comfortable working with numbers on a daily basis and have experience using accounting software to record transactions efficiently and accurately. This individual thrives in a structured environment and takes pride in maintaining accurate financial records. They are proactive in identifying discrepancies, organized in managing documentation, and capable of handling repetitive tasks with consistency and care.

Essential Duties and Other Responsibilities:

• Assist in recording daily financial transactions in accounting software.
  
• Assist with bank and account reconciliations.
  
• Assist with invoice processing and payment tracking.
  
• Maintain organized records of invoices, receipts, and other financial documents.
  
• Support month-end and year-end closing processes.
  
• Ensure compliance with internal accounting policies and procedures.
  
• Respond to internal inquiries regarding financial transactions and documentation.
  
• Perform administrative tasks related to finance and accounting as needed.
  

Core Competencies:

All jobs at Superior Linen Service share the following Core Competencies. These competencies ensure that we are working together to serve our customers and each other with excellence and integrity.

• Trust: Consistently Acts with Integrity. Has a reputation for being responsible, reliable, respectful, and trustworthy. Behaves and expresses oneself in an open and honest manner. Is credible and consistent in word and actions. Demonstrates integrity, even during difficult situations. Shares information accurately and completely. Handles sensitive information appropriately. Adheres to all policies and procedures.
  
• Teamwork: Works Well with Others. Brings people together or works collaboratively with others to leverage their skills, talents, and knowledge to achieve a shared objective. Creates synergy, generates enthusiasm, removes friction - resulting in a combined team-effort with greater results than those achieved by individuals. Properly recognizes team accomplishments and significant individual contributions.
  
• Commitment: Pursues Excellence. Displays initiative and executes with precision and thoroughness. Sets or accepts challenging goals and demonstrates a relentless commitment to meet or exceed the desired result. Follows through on all assignments and commitments, completing them in a timely and reliable manner. Displays initiative and executes with precision and thoroughness.
  
• Service: Dedicated to Customers and Co-Workers. Strives to perform their individual role in executing our mission �to profitably provide a sincere service of a quality product to our customers.†Consistently works to anticipate needs and provide services, solutions, products, and a personal performance that exceed expectations.
  

Education, Training, Experience and Licenses Required:

Required

• High school diploma or equivalent.
  
• Valid driver�s license.
  
• Criminal Background Checks and Drug Testing will be required for this position.
  

Preferred

• Associate degree or corresponding coursework in accounting, finance, or similar field of study.
  
• Experience in bookkeeping or accounting support through education, internships, or related work history.
  
• Experience using accounting software (e.g., Sage, QuickBooks, Xero).
  

Particular Knowledge, Skills, and Abilities:

• Proficiency in basic computer skills, including Microsoft Excel and other Office applications.
  
• Basic understanding of accounting principles and financial recordkeeping.
  
• Strong attention to detail and numerical accuracy.
  
• Excellent organizational and documentation skills.
  
• Strong communication and interpersonal skills.
  
• Ability to manage time effectively and meet deadlines.
  
• Confidentiality and integrity in handling financial data.
  

Working Conditions:

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

• Position is regularly required to stand; use hands to finger, handle, or feel; reach with hands and arms; and stoop, kneel, crouch, or crawl.
  
• Position is regularly required to talk and hear.
  
• Position requires typing and keyboard skills as well as the ability to use a mouse and other common data input devices.
  
• Position requires the ability to perform typical office and computer tasks, such as carrying light loads, loading printers, etc.
  
• Position requires the ability to drive and/or travel to local company locations on an infrequent, as-needed basis. As such, applicant must have valid driver�s license or the ability to arrange for other transportation.
  

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

• Work is primarily performed within a general office environment, with standard office equipment available.
  
• The working environment is generally favorable. Lighting and temperature are adequate, and there are no hazardous or unpleasant conditions caused by noise, dust, etc.
  
• While performing the duties of this job that require plant visits, the employee is occasionally exposed to moving mechanical parts, fumes or airborne particles, and vibration.
  

Disclaimer: This is not necessarily an exhaustive list of all responsibilities, skills, tasks, requirements, efforts or working conditions experienced with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to modify essential functions of the job, or to require that other or different tasks be performed when circumstances change (i.e. emergencies, changes in personnel, workload, rush jobs or technical developments).

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Education

Required* High School or better

Preferred* Associates or better in Accounting or related field

• Technical/other training or better in Accounting or related field
  

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Skills

Required* Administrative

• Compliance
  

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Behaviors

Required* Dedicated: Devoted to a task or purpose with loyalty or integrity

• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
  

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.