Administrative Officer

Summary

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Corrections professionals who foster a humane and secure environment and ensure public safety by preparing individuals for successful reentry into our communities.

This job is open to

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The public

U.S. Citizens, Nationals or those who owe allegiance to the U.S.

Clarification from the agency

. THIS IS A DELEGATED EXAMINING ANNOUNCEMENT OPEN TO ALL U.S. CITIZENS. . Division: Director's Office, Central Office . Duty Location: Central Office, Washington, DC

Duties

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Serves as Administrative Officer in the Office of the Director of the Federal Bureau of Prisons (BOP).

Is a generalist and highly involved in all phases of the day-to-day operation of being sensitive to the public sector as well as workload pressures; and accomplishes specific task-related projects through the application of knowledge and problem solving.

Must maintain a high degree of awareness of management’s objectives and of the ongoing operating programs and their relative value within the overall goals of the Bureau of Prisons (BOP).

Serves as a liaison for the Director’s Office and provides guidance to staff handling administrative support matters.

Assists in coordinating meetings in the Office of the Director.

Requirements

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Conditions of employment

• U.S. Citizenship is Required.
  
• See Special Conditions of Employment Section.
  
• Selective Service Requirement: http://www.sss.gov
  

Interagency Career Transition Assistance Plan (ICTAP) The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1)this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in this announcement; and 3) you are found well qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and rate equivalent to the Highly Qualified category using established category rating criteria. You must provide proof of eligibility with your application of ICTAP eligibility or a copy of your separation personnel action form. Additional information about ICTAP eligibility is at: Click Here

The Career Transition Assistance Plan (CTAP) provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility; 2) you apply under the instructions in this announcement; and 3) you are found well qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and rate equivalent to the Highly Qualified category using established category rating criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is at: Click Here

Qualifications

To be considered for the position, you must meet the following qualification requirements:

Education:

GS-09: Master's or equivalent graduate degree; OR 2 full years of progressively higher level graduate education leading to such a degree; OR LL.B. or J.D., if related.

GS-11: Ph.D. or equivalent doctoral degree; OR 3 full years of progressively higher level graduate education leading to such a degree OR LL.M., if related.

Graduate education must demonstrate the knowledge, skills, and abilities necessary to do the work.

OR

Experience:

GS-09 and GS-11: You must have at least one year of specialized experience equivalent in difficulty and complexity to the next lower grade level in the normal line of progression for the occupation in the organization. To be creditable, this experience must have equipped the applicant with the particular qualifications to perform successfully the duties of the position, and must typically be in or related to the position to be filled.

Some examples of qualifying experience are:

GS-09:

• Experience screening telephone calls and visitors to the office, referring to staff members and forwarding to the supervisor only those calls or visitors requiring that person's attention.
  
• Experience reviewing all correspondence, determining appropriate action, and preparing initial responses to non-technical requests. Reviewing outgoing correspondence and reports prepared by professional staff members assigned to the major functional areas, ensuring proper format, correct grammatical content, proper signature blocks and signature, dating and database updates.
  
• Experience explaining non-technical policies and procedures promulgated by the office after obtaining clarification from source, making recommendations and decisions in establishing priorities among actions on administrative matters requested by various employees or organizations.
  
• Experience maintaining time and attendance accounting and responsible for accuracy prior to signature, performing related functions for the Time and Attendance Program, training, monitoring and reviewing support staff in Time and Attendance procedures.
  
• Experience preparing requests for purchases of supplies, materials, services and equipment, as required, and monitoring the progress of purchases requests.
  

GS-11:

• Experience ensuring all support activities related to timekeeping, preparation and processing of travel documents, conference planning, arranging teleconferences, solicitation of hotel and meeting space, equipment maintenance, mail processing, correspondence, responses to telephone requests for information, and other administrative tasks are completed correctly, in a timely fashion, and in compliance with federal regulations and policy while communicating the agency's views on current issues and programs.
  
• Experience providing direction and guidance to others and organizing their work to ensure the most effective use of their time and resources.
  
• Experience maintaining the calendars of agency management and scheduling appointments and meeting based on priorities involved, prior commitments and other time demands.
  
• Experience in typing from drafts in proper formats and making necessary corrections for spelling, grammar, punctuation, and mathematical correctness, including detailed knowledge of formats for responses to Congressional and Department of Justice (DOJ) inquiries, special analyses and exhibits, and language requirements as required by the DOJ, Office of Management and Budget (OMB), and the Congress.
  
• Experience with the budgetary process, consolidating budget requirements within the office, preparing analyses, comparing requests with amounts available, logging and maintaining files of requests, monitoring the budget and recommending actions to avoid funding deficiencies.
  

OR

Combination of Education and Experience:

GS-09 and GS-11: Have a combination of education and experience. This experience must have equipped you with the qualifications to perform the major duties of this position as described above.

If applicable, credit will be given for paid and unpaid experience. To receive proper credit, you must show the actual time (such as number of hours worked per week) spent in the activities.

Your eligibility for consideration will be based on your responses to the questions in the application.

Education

See Qualifications Section for education requirements,

if applicable.

ONLY if education is a requirement/substitution for specialized experience, applicant MUST upload legible transcripts as verification of educational requirement. Transcripts MUST be uploaded and electronically linked from USAJOBS at the time you apply and MUST include identifying information to include School Name, Student Name, Degree and Date Awarded (if applicable). All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education. For a list of schools that meet this criteria, Click Here.

Foreign Education: For information regarding foreign education requirements, please see Foreign Diploma and Credit Recognition at the U.S. Department of Education website: Recognition of Foreign Qualifications.

If you are selected for this position and qualified based on education (i.e. basic education requirement and/or substitution of education), you will be required to provide an OFFICIAL transcript prior to your first day on duty.

Additional information

This position IS NOT included in the bargaining unit.

Special Conditions of Employment Section:

Appointment is subject to satisfactory completion of a pre-employment and panel interview, urinalysis, physical, and background investigation.

All applicants are subject to, and must satisfactorily pass all screening requirements in relation to National Crime Information Center (NCIC) and credit check.

Additional selections may be made if vacancies occur within the life of the certificate.

Current Federal Law Enforcement Employees:

A prerequisite of the secondary law enforcement position is the completion of the mandatory courses in "Introduction to Correctional Techniques Phase I and Phase II". If you have not completed the mandatory courses in "Introduction to Correctional Techniques Phase I and Phase II", you are ineligible for secondary law enforcement position(s) and coverage but may still be considered for a non-law enforcement position.

If you are not a current Bureau of Prisons employee, you must submit training records demonstrating you have completed the mandatory courses in "Introduction to Correctional Techniques Phase I and Phase II" to your hiring Human Resource office prior to appointment.

Individuals selected who are under the Federal Employees Retirement System (FERS) or Civil Service Retirement System (CSRS) and who have not had three years "primary" law enforcement retirement coverage, will not be covered by law enforcement retirement while in this position. To regain coverage, individuals must return to a position with "primary" coverage.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Benefits

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How you will be evaluated

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You will be evaluated for this job based on how well you meet the qualifications above.

Your application will be evaluated and rated under DOJ's Category Rating and Selection Procedures. Based upon your self-reported responses to the assessment questions during the application process, your application will be placed into one of three categories:

Best Qualified, Highly Qualified, or Qualified. Applications will be reviewed from the top quality category. Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed in this announcement. If you are found qualified for this job, your resume and supporting documentation will be compared to the responses you provided on the online assessment questionnaire.

NOTE: Candidates within the top quality category and who are eligible for veterans preference will receive selection priority over non-veteran preference eligibles.

If you are entitled to veterans preference, you should indicate the type of veterans preference you are claiming on your resume. Although veterans preference points are not assigned under the category rating procedures described under "How You Will Be Evaluated", veterans preference eligibles are listed ahead of non-veterans within each category for which they are qualified.

In addition, qualified veterans with a compensable service-connected disability of 10% or more are placed at the top of the highest qualified category as defined by category rating procedures.

What Competencies/Knowledge, Skills and Abilities are Required for this Position?

The following Competencies/Knowledge, Skills and Abilities (KSA's) are required:

GS-09 and GS-11:

• Ability to communicate orally.
  
• Ability to communicate in writing.
  
• Ability to work with data on a computer.
  
• Ability to use time and resources efficiently.
  
• Knowledge of federal government rules and regulations.
  

You may preview questions for this vacancy.

Required Documents

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Failure to provide required documents and/or follow the prescribed format often results in removal from consideration. If uploading documentation, do not identify/save your documents utilizing a special character such as %, #, @, etc. Documentation should be identified/saved as VA Letter, DD214, or Transcripts.

• Veterans' Preference Documentation:
  
• + Failure to submit all required documents at the time of application will result in the loss of claimed preference eligibility.
  

+

DD-214: Veterans MUST provide a DD-214 demonstrating that they have been discharged or released from active duty under honorable conditions (i.e., the individual must have received either an honorable or general discharge).

+

SF-15: If you are a disabled veteran, a Purple Heart recipient, widow/widower of a veteran, the spouse of a disabled veteran or the parent of a disabled or deceased veteran, you must submit:

• A completed Standard Form (SF) 15, "Application for 10-Point Veteran Preference" AND all required documentation identified on the SF-15.
  
• NOTE: A Department of Veterans Affairs letter must contain the Veteran�s Name and Combined Service-Connected Evaluation. For a copy of the most current SF-15, Click Here.
  

+ If you are on active duty and expect to be discharged or released from active duty service within 120 days, you may submit a Certificate of Release or Discharge from Active Duty from the appropriate Branch Personnel Office containing the following information: (1) the military service dates including the expected discharge or release date; (2) and the character of service (must be an honorable or general discharge); and (3) any qualifying service/campaign/expeditionary medals.

• Resume: Resume showing relevant experience (cover letter optional). Experience that would not normally be part of the Federal employee's position is creditable when documented by satisfactory evidence of qualifying experience (e.g., a memorandum from the manager, Human Resource Manager, SF-52, etc.)
  
• To receive credit for experience contained in an application, the experience must be documented:
  
• + Reflecting start date and end date in month/year format (MM/YYYY) AND
  

+ Include the number of hours worked per week.

• College transcript: includes the School Name, Student Name, Degree, and Date Awarded (if applicable).
  
• + NOTE: If you are selected, official transcript(s) will be required prior to your first day.
  
• SF-50: for proof of prior LEO coverage, if applicable.
  

For more help, visit USAJOBS Help Center - What should I include in my resume?

We cannot be held responsible for incompatible software, delays in mail service, applicant application errors, etc.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

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You must apply through the online application system at www.USAJOBS.gov. Follow the prompts to register, answer a few questions and submit all required documents.

NOTE: Submission of a resume alone is not a complete application. This position may require the completion of additional forms and/or supplemental materials as described under the Required Documents section. Please carefully review the complete job announcement and the "How to Apply" instructions. Failure to provide the required information and/or materials will result in your application not being considered for employment.

Claiming Veterans Preference? If yes, you MUST claim preference on-line during the application process and upload documentation to support preference claimed. Failure to claim Veterans Preference or provide supporting documentation may result in you not receiving appropriate consideration during the assessment process.

Required supporting documentation

must be electronically uploaded or transferred from USAJOBS (uploaded).

All required supporting documentation MUST be received by the Consolidated Staffing Unit by 11:59 p.m., Eastern Standard Time, on the closing date of the vacancy announcement.

Supporting documentation for announcements with an

application limitation MUST be uploaded the same day you apply, as these positions may close earlier than stated in the announcement.

Paper applications: If applying online is impossible, please contact the Consolidated Staffing Unit at the telephone number listed below, prior to the closing date of the announcement for the alternate application procedure.

Contact for Assistance in Applying On-Line:

DOJ, Federal Bureau of Prisons

Consolidated Staffing Unit

346 Marine Forces Drive

Grand Prairie, TX 75051

E-Mail: BOP-HRM-HRSC-ConsolidatedStaffingUnit-S@bop.gov

Phone: 972-352-4200

Agency contact information

CSU

Phone

972-352-4200

Email

BOP-HRM-HRSC-ConsolidatedStaffingUnit-S@bop.gov

Address

JUSTICE, BUREAU OF PRISONS

Consolidated Staffing Unit

346 Marine Forces Drive

Grand Prairie, Texas 75051

United States Next steps

We will notify you of the outcome after each step of the application process has been completed.

Applicants will be notified via e-mail, to the e-mail address registered in USAJOBS. The referral certificate or list of eligibles will then be issued to the selecting official for further consideration.

The Human Resource Office may then contact you for an interview if they wish. We expect to make a final job offer within 80 days after the closing date of the announcement.

Applicants referred on a certificate of eligibles may receive an Inquiry of Availability (OF-5 Form) via e-mail, mail or a telephone inquiry from the local Human Resource Department. Applicants

MUST complete the OF-5 form and return it to the Human Resource Management Office or contact the Human Resource Department telephonically or via e-mail.

Applicants

MUST also telephone the Human Resource Department during normal business hours to schedule an interview. Failure to either return the form or contact the Human Resource Department will result in a loss of consideration for the position.

Overview

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Accepting applications

Open & closing dates

08/06/2025 to 08/20/2025

Salary

$69,923 to - $109,975 per year

Pay scale & grade

GS 09 - 11

Location

Washington, DC

1 vacancy

Remote job

No

Telework eligible

No

Travel Required

25% or less - Travel may be required for training and/or work related issues.

Relocation expenses reimbursed

No

Appointment type

Permanent

Work schedule

Full-time

Service

Competitive

Promotion potential

11

Job family (Series)

• 0341 Administrative Officer
  

Supervisory status

No

Security clearance

Other

Drug test

Yes

Announcement number

CO-2025-0240

Control number

842682400