Administrative Assistant 2 - Student Services

Thank you for your interest in employment with our institution. We want your application process to go smoothly and quickly. We ask that you keep in mind the following when completing your application:* Once you start the application process, you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.

• Required attachments are listed below on the posting. Your application will not be considered without the required attachments.
  

If you need assistance or have questions regarding the application process, please contact:

Human Resources

humanresources@wnc.edu

(775) 445-4237

2201 West College Parkway

Carson City, NV 89703

Job Description

Western Nevada College is recruiting for an Administrative Assistant 2.

This position does not provide layoff rights and is contingent upon funding. This position is full-time and will be a shared position supporting both the Academic Scheduling Office and Disability Support Services. This position will provide reception, clerical support, captioning and exam proctoring to Disability Support Services. Additionally, this position will provide administrative and clerical support to the Academic Planning office by performing data entry, schedule updates, review and reconciliation of workloads and the Master Schedule, monitoring and facilitating room use, and collaborating with the Dual Credit team to provide accurate data.

Responsibilities include:

Disability Department Support-Reception and Exam Proctoring Support* Provide general support to the Disability Support (DSS) program via receptionist duties. Answer telephones, greet students, staff and faculty; schedule appointments, take messages, explain essential program information to prospective students. Respond to routine items not requiring supervisor’s attention. Assist NSHE Specialist with exam duties as needed, such as proctoring. Document and report contact with students and staff per supervisor’s instruction.

• PDF/Braille conversion of textbooks and exams/quizzes as needed. PDF conversion for use with software such as Read & Write as needed. Contact publishers to obtain alternative forms of textbooks for students as needed. Ensure delivery of Alt textbooks are consistent with copyright laws and standards. Inventory, maintain, and placement of accessible items as needed.
  
• Perform assigned clerical tasks in an accurate and timely manner using Word, Excel, PowerPoint, and other programs as necessary. Attention to detail to minimize errors is essential. Utilize Accessible Information Management (AIM) to scan and download student files, make notes, obtain alternative textbook requests, etc. Maintain accurate records utilizing shared drives. Receive and store office supplies, forms and equipment according to office policy.
  
• Under supervision of the Deaf and Hard of Hearing Coordinator, caption videos per guidelines and standards. Develop or edit captions for pre-recorded videos and audio files. Attention to detail, correct spelling and grammar, and timing of captions are essential to this process.
  

Academic Planning Support* Provide administrative and clerical support to the Academic Planning Office to ensure a comprehensive, accurate, and timely class schedule each semester.

• Perform data entry and schedule updates using Excel, OnBase, and other designated systems to support the integrity of the Master Schedule.
  
• Review, reconcile, and document discrepancies in faculty workload data and budget alignment; communicate findings to the Academic Planning Administrator.
  
• Collaborate with the Dual Credit team to track, verify, and input course data into the Master Schedule in alignment with program requirements.
  
• Monitor room usage and availability; assist with classroom and event scheduling using scheduling software.
  
• Respond to and process room scheduling requests in a timely and professional manner, ensuring compliance with institutional scheduling protocols.
  
• Maintain organized scheduling records including approvals, change requests, and utilization of data for reporting and auditing purposes.
  
• Communicate schedule updates and room assignments to faculty, staff, and students, and coordinate schedule changes as needed.
  
• Identify inconsistencies or conflicts in course scheduling; escalate issues to the Academic Planning Administrator and assist in resolution as directed.
  
• Perform assigned clerical tasks related to scheduling using Microsoft Word, Excel, PowerPoint, and other applicable software programs.
  

Required Qualifications* This position requires graduation from high school or equivalent education and two (2) years of clerical and administrative support experience which included experience in one or more of the following areas: maintaining records and files; preparing a variety of materials using a personal computer or word processor; assisting customers in completing forms and applications; and/or performing secretarial duties in support of professional staff; OR

• One (1) year of experience as an Administrative Assistant I in Nevada State service; OR
  
• An equivalent combination of education and experience as described above
  

Preferred Qualifications

Candidates with administrative support experience and a general knowledge of financial and statistical record-keeping methods are encouraged to apply.

Schedule

The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm; this is subject to change based on organizational needs.

Compensation Grade

Grade 25

In classified service, salary is in Grade and Step. The Step is determined based on the Nevada Administrative Code. Salary placement above a Step 01 at initial appointment is determined based on the recruitment, the candidate’s qualifications, internal equity and budgets. A request to accelerate salary must be approved by Human Resources and abide by the Nevada Administrative Code.

view the classified compensation schedules, please visit: Classified Compensation. Select Salary Schedule, PP01 or PP02

For more information, visit the Classified Salary Calculator

BENEFITS

Retirement - Public Employees’ Retirement System of Nevada (PERS)

Employees are required to participate in The Public Employees’ Retirement System of Nevada (PERS) upon hire, a defined benefit plan. Members are eligible for retirement benefits after a 5-year vesting period.

Please visit the Benefit Estimator Retirement Calculator for more information.

Employees contribute under either a post-tax plan, with the employee and college each contributing 19.25% of the employee’s salary (38.5% combined contribution); or under a pre-tax plan with the college contributing 36.75% of the employee’s salary on their behalf with employees paying for their half of the PERS contribution through a pre-tax salary reduction.For information on contribution rates, please visit: NV PERS Contribution Rates

Perks of Working at WNC* Beautiful campus located along numerous biking and walking trails

• Health insurance options including dental, vision and life insurance - Health Insurance
  
• Voluntary supplemental retirement plans, both pre-tax and Roth options available (403b, 457b plans) - Voluntary Retirement Savings
  
• Generous annual leave (15-days annually), sick leave (15-days annually), 12 paid holidays - Classified Benefits
  
• The WNC Fitness Center offers free Faculty and Staff memberships - WNC Fitness Center
  
• Workers� compensation is paid 100% by the employer. It covers employees in the event of work-related injuries.
  
• ComPsych our Employee Assistance Program offers resources and assistance to Faculty and Staff - EAP Program
  
• Discounted WNC Staff rates for our Child Development Center which has received Four Star Recognition from the Nevada Silver Star Quality Rating and Improvement System. Child Development Center
  
• Voluntary benefits including: accident, disability, legal services, and more - Voluntary Benefits
  
• Free parking and plenty of it!
  
• No State income tax!
  

Education Benefits for Classified Employees and Family Members

WNC is proud to provide a reduced-rate tuition benefit to faculty and qualified dependents. Classified employees can take up to six credits per semester at a reduced rate. More information can be found in the Classified Tuition Reimbursement Policy. Additionally, we offer a Classified Family Grant-in-Aid for spouses, domestic partners, and dependents of classified employees (working at least a 50% full-time equivalent).

More information can be found in the Classified Family Grant-in-Aid Policy.

Exempt

No

Full-Time Equivalent

100.0%

Required Attachment(s)

Please note, once you submit your application the only attachment/s viewable to you will be the attachment/s to the resume/CV section of the application. Any additional required attachment/s to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application. All uploaded attachment/s will be on the application for the committee to review. To request updates to attachments, prior to the committee review of applications, please contact the candidate helpdesk at jobs@unr.edu.

Attach the following attachment(s) to your application

Resume/CV - (required) List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.

Cover Letter - (optional)

Contact Information for Three Supervisory References - (required) Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position.

Transcripts - (optional) If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the position.

Veteran Interview Consideration - (optional) - To receive interview consideration for veterans and veterans with a service-connected disability, proof is required at the time of application. Please attach proof electronically to your application under the Veteran Document(s) section. (Examples of acceptable documents include DD-214, disability letter from Veteran's Administration, etc.).

This posting is open until filled

Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made.

Posting Close Date

Note to Applicant

Newly hired faculty must assure that their official transcript is sent by the degree granting institution(s) to Western Nevada College, Human Resources Office within 30 calendar days from the effective date of employment.

Academic degrees must have been awarded by regionally accredited institutions.

Employment is contingent on the completion of appropriate background verification, which may include criminal history, credit history, sex and violent offender registry, education verification, licensure, and employment history to be administered by the Western Nevada College Human Resources office.