Accounting Supervisor

Overview:

The Accounting Supervisor is responsible for performing complex accounting functions including analyzing financial information, monitoring internal control systems and supervises Accounting Coordinator staff. Oversees calculating, posting, and verification of financial data for use in maintaining accounting and statistical records. Ensures all analysis and reporting are accurate and prepared in compliance with accounting policies and procedures. Supports the organization’s strategic plan and workplace inclusion initiatives. Ensures productivity expectations, customer service and compliance standards are maintained. Abides by the organization’s mission in performing job duties. Demonstrates an understanding and commitment to PPGT’s culture of quality, safety and risk awareness.

Responsibilities:

• Supervises the Accounting Coordinator function within the Finance department.
  
• In conjunction with Controller develops and executes short- and long-range .goals to meet the Finance department�s objectives.
  
• Performs monthly bank reconciliations within the established timelines.
  
• Performs general ledger account reconciliations, analyzes results and properly resolves differences.
  
• Works closely with the payroll team in Human Resources to ensure the UKG Human Resources Information System is coding expenses to the correct cost center.
  
• Compiles, enters and posts bi-weekly payroll journal entries.
  
• Assists the Finance team and other departments with questions about the chart of accounts and sub-accounts, processes, procedures.
  
• Maintains the inventory ledger, posting additions/deletions, booking sales and usage, and reconciling the sub-ledger to the general ledger.
  
• Assists with closing the books and producing monthly statements.
  
• Assists with Accounts Payable, Deposit Verification, and Revenue Cycle Management reconciliation workload as required.
  
• Reconciles Accounts Payable sub-ledger to general ledger, identify and resolve differences.
  
• Interacts with Health Services Regional Directors and management and Health Center teams on a weekly basis in verifying deposits and receipt of orders.
  
• Ensures all department allocation revisions are properly authorized and approved.
  
• Assists with preparation for audits and may provide leadership support to auditors while onsite.
  
• Propose and implement recommendations for improved processes.
  
• Ensure that all accounting, audit and financial reports are done as required accurately and within deadlines. Assures that financial reporting and all accounting functions are performed with the highest degree of integrity.
  
• Assists Chief Financial Officer (CFO) and Controller with developing and preparing budgets.
  
• Understands the key financial indicators and financial implications of actions and decisions.
  
• Reviews, interprets, analyzes and communicates financial information.
  
• Keeps current knowledge of federal regulations, congressional actions and deliberations, and state and local activities influencing fiscal management of the organization.
  
• Assists the Controller with coaching managers regarding the organization�s fiscal management requirements.
  
• Provides oversight responsibility for accounting policies including the application of Generally Accepted Accounting Principles (GAAP), systems, and procedures. Maintains current accounting procedures.
  
• Produces timely and accurate reports to Planned Parenthood Federation of America (PPFA) and regulatory agencies as required.
  
• Embraces the organization�s ‘In This Together� customer service standards and uses them with internal and external customers, every person, every time.
  
• Has restricted access to client private health information and has no reason to view protected health information (PHI). May have access to data that is not considered PHI, such as aggregate numbers.
  
• Duties and responsibilities may be added, deleted, or changed at any time at the discretion of management, formally or informally, either verbally or in writing.
  

Qualifications:

Bachelor’s degree + 1 year of relevant exempt experience or Associate’s degree + 3 years of relevant exempt experience or H/S diploma (or equivalent) + 5 years of relevant exempt experience.

Relevant exempt experience: Accounting or Finance. Healthcare industry experience preferred. Supervisory or management experience desired.

Essential Physical Requirements/Working Conditions:

Must be able to work primarily with fingers such as picking, pinching, or typing. Must be able to communicate effectively. Will have substantial movements of the wrists, hands, and/or fingers. Must be able to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects. Sedentary/Office environment.

Required Knowledge, Skills, and Abilities:

• Must be able to work the organization�s hours of operation or as required.
  
• Must be able to travel as required.
  
• Expert knowledge of multi-company finance, Generally Accepted Accounting Principles (GAAP), accounting, budgeting, and cost control principles. Knowledge of GAAP and legal regulations as they apply to nonprofits is necessary, particularly around restricted funds, endowments and financial statement presentation.
  
• Excellent customer service skills and commitment to providing the highest level of customer satisfaction.
  
• Ability to think strategically and achieve organization�s goals.
  
• Ability to provide oversight of compliance and regulatory requirements pertaining to position.
  
• Strong organizational skills and ability to multi-task.
  
• Ability to effectively use organization�s computer systems.
  
• Ability to manage details and complexity, to handle a variety of tasks simultaneously and to work under pressure.
  
• Ability to exercise initiative, sound judgment, and problem-solving techniques in the decision-making process.
  
• Ability to work effectively as a team member.
  
• Effective leadership capabilities; able to mentor and coach team in area of responsibility.
  
• Be discreet and safeguard confidential information.
  
• Possess integrity and compliance - can be relied upon to act ethically.
  
• Ability to provide effective, equitable, understandable, and respectful quality care and services that are responsive to the diverse cultural health beliefs and practices, preferred language, health literacy and other communication needs.
  
• Industry Awareness: Remains aware of PPFA accreditation standards and of the reproductive health environment�s regulatory compliance requirements. Understands how accreditation standards, regulatory agencies, funding, the external marketplace and competitive environment drives change within the organization.
  
• Organizational Awareness: Demonstrates a comprehensive awareness of the impact and implications of decisions and actions on other areas (departments or clinics) within the organization.
  
• Work Management: Effectively manages time as a resource; establishes realistic priorities; schedules own time and activities effectively; gives balanced focus and attention to appropriate long- and short-term priorities. Develops action plans and budgets; leverages technology; anticipates obstacles; establishes check points and monitors progress.
  
• Recovery Skills: Responds effectively and acknowledges responsibilities when clients (internal or external) experience problems or mistakes; rectifies the situation to restore client satisfaction; seeks information and collaborates with others to take action to implement permanent fixes. Maintains stable performance and emotions when faced with opposition, pressure, and or stressful conditions.
  
• Building Relationships: Shows genuine interest in others� needs and opinions; establishes rapport; earns the confidence and trust of others; demonstrates consistency between words and actions; delivers on commitments.
  
• Process Improvement: Understands core work processes; identifies process opportunities and issues; seeks information to understand the gap between current and desired performance; works effectively with others to identify and implement improvements; continuously works to improve returns for the client and the organization.
  
• Exemplify the organization�s In This Together values: We Tend to the Team; We Respect and Honor All People; We Jump In; We Try and We Learn; We Care for our Business; and We Return to our Mission.
  

Agency Standards:

Must have excellent computer skills with knowledge of Microsoft Word, Excel, PowerPoint, Outlook, and Internet. Must have the willingness and ability to adapt to change including advances or new technology. Must have excellent customer service skills and be committed to providing the highest level of customer satisfaction.

PPGT is an equal opportunity employer. We strictly prohibit unlawful discrimination of any kind, including discrimination on the basis of age; race, color, ancestry, national origin, or ethnicity; citizenship status; sex or gender; gender identity or gender expression or transgender status (including the individual's actual or perceived sex and the individual's gender identity, self-image, appearance, behavior, or expression); sexual orientation (including actual or perceived heterosexuality, homosexuality, bisexuality and asexuality); mental or physical disability; AIDS, AIDS Related Complex, or HIV status; perception of risk of HIV infection; or association with individuals who are believed to be at risk; religion or creed; genetic information; pregnancy status, including related medical conditions; marital status; past, current, or prospective service in the uniformed services; or any other basis protected by law. We are a drug-free and tobacco-free workplace.

Applicants have rights under the Federal Employment Laws. To view these notices, please click on the following links: Family and Medical Leave Act (FMLA) poster: Equal Employment Opportunity (EEO) poster; and Employee Polygraph Protection Act (EPPA) poster.